Library Board Meeting Agenda and Minutes 2016

 

January: Agenda

March: Agenda

April: Agenda

June: Agenda

July: Agenda

August: Agenda

October: Agenda

November: Agenda

November : Agenda : Special Hearing

 

January: Minutes

March: Minutes

April: Minutes

June: Minutes

 

November : Agenda : Special Hearing

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
PUBLIC HEARING
NOVEMBER 2, 2016
6:30 PM

AGENDA
CALL TO ORDER
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.
ORDINANCE NO. 16-4
ORDINANCE OF THE MAYWOOD PUBIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2017.

COMMENTS FROM THE BOARD
Adjournment

 

November : Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 2, 2016

6:45 PM

AGENDA
CALL TO ORDER

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.
Approval of Minutes
Communications and Announcements

New Business:
ORDINANCE NO. 16-4
ORDINANCE OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2106 AND ENDING JUNE 30, 2017.

Illinois State Per Capita Grant:
Standards Chapter Review: Chapter 6 Access of Serving Our Public 3.0 Standards for Illinois Public Libraries, 2014.
Comments From The Board
Adjournment

October : Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
OCTOBER 5, 2016
6:30 PM

 

AGENDA
CALL TO ORDER
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.
Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports
New Business:
Resolution To Determine Estimate Of Funds Needed For 2016-2017 Fiscal Year.
Maywood Library Toastmasters
Board Christmas Dinner/Acknowledgement of Outgoing Trustee Kim Johnson for her 22 years of service as a Board Trustee
Comments From The Board
Adjournment

 

August : Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
 AUGUST 24, 2016
 6:45 PM


AGENDA
CALL TO ORDER
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.
Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports
New Business:
Appointment to Board Secretary Vacancy

ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2017.

Board Meeting dates for 2017
Holiday Closings for 2017
Library Personnel Policy
Comments From The Board

 

AUGUST AGENDA :SPECIAL MEETING

 MAYWOOD PUBLIC LIBRARY DISTRICT
 BOARD OF DIRECTORS MEETING
 PUBLIC HEARING
 AUGUST 24, 2016
 6:30 PM

 AGENDA
CALL TO ORDER
ADOPTION OF THE AGENDA
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President no to exceed five minutes.

ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2017.

COMMENTS FROM THE BOARD

ADJOURNMENT

 

July: Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JULY 20, 2016
6:30 PM

AGENDA

CALL TO ORDER
Adoption of the Agenda
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.
Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports
New Business:

Comments From The Board
Adjournment

 

June: Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 15, 2016
6:30 PM

CALL TO ORDER

AGENDA

INTRODUCTION OF VISITORS
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes at the discretion of the President not to exceed five minutes.
Approval of Minutes
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports
Old Business:

New Business:

Review/approve the update of the following policies:

Comments From The Board

 

June: Minutes

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 15, 2016 6:30 PM

AGENDA

Meeting was called to order at 6:42 pm by President R. MosleyPresent:  R. Mosley, J. Galarza, T. Butler, T. Molony, E. Wimbush & S. Vina (6:56pm) and S. Huntington.  
 
Adoption of the Agenda
T. Butler moved and E. Wimbush seconded to accept the agenda.  All ayes.  Motion carried.Introduction of Visitors None

Approval of Minutes
T. Butler moved and T. Molony seconded to approve the minutes of the April 6, 2016 meeting. All ayes.  Motion carried.Communications and Announcements:
Barbara Cole has a youth mentoring program
Sympathy card from the Tucker Family
Chess Club – June 8, 2016-August 31, 2016
Wellness Wizards began June 2, 1016
Summer Reading Program June 6, 2016-July 13, 2016
Red Cross July 6, 2016
Vaccines for Animals July 19, 2016
Ravinia Tickets are available
Screening of National Parks was held in room 201 Next screening will be in September
J. Galarza spoke about the Maywood-Bellwood Chamber Banquet
Broadway Part II August 13, 2016

Treasurer’s Report
T. Butler read the Treasurer’s Report for April 2016. T. Molony moved and T. Butler seconded to accept the April 2016 Treasurer’s Report subject to audit.   Board polled 5 ayes 0 nays.  1 absent. Motion carried.
T. Butler read the Treasurer’s Report for May 2016.  T. Molony moved and T. Butler seconded to accept the May 2016 Treasurer’s Report subject to audit.
Board polled 5 ayes 0 nays 1 absent Motion carried.

Accounts Payable
T. Butler moved and E. Wimbush seconded to approve bills for May 2016 Board polled 5 ayes 0 nays 1 absent Motion carried.
T. Molony moved and T. Butler seconded to approve bills for June 2016.  Board polled 5 ayes 0 nays 1 absent

Librarian’s Report:  S. Huntington informed the Board that Victor Dixon has resigned as Head of Reference.
Billy Russell has been hired as a security guard.
Eddie Harrison has accepted an on-call position regarding Buildings and Grounds
E. Wimbush moved and T. Butler seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports None
Old Business:
Discussion/approval of revised policy 6.0 meeting room- E. Wimbush moved and T. Butler seconded to approve the 6.0 meeting room policy as presented.New Business
Annual budget beginning July 1, 2016 to June 30, 2017- E. Wimbush moved and S. Vina seconded to accept the annual budget beginning July 1, 2016 to June 30, 2017.  All ayes. Motion carried.
Annual Ordinance Authorizing Public Library District Non-Resident Cards- E. Wimbush moved and T. Butler seconded to accept annual ordinance authorizing Public Library District non-resident cards.  All Ayes.  Motion carried.
Review and approve the update of the following policies:
Policy 11.0 Maywood Public Library District Training and Travel Expense Policy for Board Members and Employees
Policy 12.0 Safety and Security
Policy 13.0 Rules of Conduct
Policy 14.0 Blood borne Pathogens Policy
Policy 15.0 Confidentiality of Records including Patron Policy
Policy 16.0 Disposal of Surplus Library Materials Policy
T. Butler moved and S. Vina seconded to approve the following policies:  Policy 11.0 Policy 12.0, Policy 13.0, Policy 14.0, Policy 15.0 & Policy 16.0.  All ayes.  Motion carried.
Comments from the Board
T. Molony expressed his regrets for his absence at the Memorial Service for Marlin Tucker.
Meeting adjourned at 8:47 pm

Respectfully submitted,
J. Galarza, acting secretary

 

April: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
 BOARD OF DIRECTORS MEETING
 APRIL 6, 2016
6:30 PM

CALL TO ORDER
AGENDA

Adoption of the Agenda
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.

Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports

Old Business: ORDINANCE NO. 16-2A; ORDINANCE PROVIDING FOR HEALTH INSURANCE BENEFITS FOR CURRENT EMPLOYEES.
Consideration of Revised Direct Payment---Reimbursement Agreement Between The Village of Maywood and the Maywood Public Library District Regarding TIF Eligible Expenses From the St. Charles Road Tax Increment Financing District.
Comments From The Board
Adjournment

April: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
APRIL 6, 2016
6:30 PM

AGENDA

Meeting was called to order at 6:42 pm by President R. Mosley

Present:  R. Mosley, J. Galarza, T. Butler, T. Molony, S. Vina (6:56pm) and S. Huntington.  Absent:  E. Wimbush (excused)
 
Adoption of the Agenda
 T. Butler moved and T. Molony seconded to accept the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and T. Molony seconded to approve the minutes of the March 2, 2016 meeting. All ayes.  Motion carried.

Communications and Announcements:
Economic Interest Statements are due May 1, 2016
Legal Chronology from Attorney
Per Capita Grant acceptance letter-The Library will be awarded $18,579.18
Newsletter was handed out with several events that are happening this month
Buck a bag book sale
S. Huntington received a Lifetime Achievement Award

Treasurer’s Report
T. Butler read the Treasurer’s Report for March 2016. T. Molony moved and T. Butler seconded to accept the March 2016 Treasurer’s Report subject to audit.   Board polled 4 ayes 0 nays.  2 absent. Motion carried.

Accounts Payable
T. Molony moved and T. Butler seconded to approve bills for April 2016 Board polled 4 ayes 0 nays. 2 absent Motion carried.

Librarian’s Report:  S. Huntington informed the Board about the two broken windows on the east side of the building and the one in Tech Services.
New camera will be installed in the parking lot.
The staff attended a CPR & AED training class
T. Butler moved and T. Molony seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None
 
Old Business:
Ordinance No. 16-2A; Ordinance Providing for Health Insurance Benefits for current full time employees – T. Butler moved and T. Molony seconded to accept Ordinance 16-2A.  Board polled.  4 ayes 0 nays 2 absent Motion carried.
Consideration of Revised Direct Payment – Reimbursement agreement between the Village of Maywood and the Maywood Public Library District regarding TIF Eligible expenses from the St. Charles Road tax increment financing district.  T. Molony moved and T. Butler seconded to accept agreement with the Village of Maywood.  All ayes. Motion carried.

New Business
None

Comments from the Board
Thanked staff for their dedication to the Maywood Public Library.

None

Meeting adjourned at 7:12 pm

Respectfully submitted,

J. Galarza, acting secretary

 

March: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MARCH 2, 2016
CALL TO ORDER

AGENDA
INTRODUCTION OF VISITORS
Visitors are asked to introduce themselves at this time and present any issues the wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes at the discretion of the President not to exceed five minutes.

Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports:  Review of Documents From ILA Trustee Forum Pertaining to the Open Meetings Act and FOIA

New Business:
Review:
6.0 Meeting Room Policy
7.0 Mission Statement
9.0 Prohibiting Sexual Harassment
10.0 Policy Regulating Unescorted Minors in Library
Ordinance Providing Health Care Insurance Benefits for Retirees (Executive Session)
Comments From The Board
Adjournment

 

March: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MARCH 2, 2016
6:30 PM

AGENDA

Meeting was called to order at 6:35 pm by President R. Mosley

Present:  R. Mosley E. Wimbush, J. Galarza, T. Butler, T. Molony (left at 8pm) and S. Huntington.  Absent:  S. Vina, (excused)
 
Adoption of the Agenda
E. Wimbush moved and T. Molony seconded to amend the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and E. Wimbush seconded to approve the minutes of the January 20, 2016 meeting.  All ayes.  Motion carried.

Communications and Announcements:
Next program from the American Songbook series will be April 9, 2014.
Copy of newsletter was handed out.

Treasurer’s Report
T. Butler read the Treasurer’s Report for January 2016. E. Wimbush moved and T. Molony seconded to accept the January 2016. Treasurer’s Report subject to audit.   Board polled 5 ayes 0 nays.  1 absent. Motion carried.
T. Butler read the Treasurer’s Report for February 2016. E. Wimbush moved and T. Butler seconded to accept the February 2016 Treasurer’s report subject to audit. Board polled. 5 ayes 0 nays 1 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and T. Butler seconded to approve bills for February 2016 Board polled 5 ayes 0 nays. 1 absent Motion carried.
T. Molony moved and E. Wimbush seconded to approve bills for March 2016.  Board polled.  5 ayes 0 nays 1 absent.  Motion carried.

Librarian’s Report:
S. Huntington informed the Board that the loan with Seaway bank will be paid off this week.
E. Wimbush moved and T.  Butler seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
Review of documents from ILA Trustee Forum pertaining to the open meetings act and FOIA.

New Business
Revision of the following policies of the Maywood Public Library District:
6.0 Meeting Room Policy – E. Wimbush moved and T. Butler seconded to table this policy until next meeting.  All ayes Motion carried
7.0 Mission Statement
9.0 Prohibiting Sexual Harassment
10.0 Policy Regulating Unescorted Minors in Library
E. Wimbush moved and T. Butler seconded to approve policies 7.0, 9.0. and 10.0 without any changes.  All ayes.  Motion carried.

E. Wimbush moved and T. Butler seconded to go into executive session at 8:12pm.
Health care benefits for retirees were discussed.
E. Wimbush moved and T. Butler seconded to resume regular board meeting.  Executive session ended 8:42pm

E. Wimbush moved and T. Butler seconded to adopt health care benefits for retirees. Board Polled.  4 ayes 0 nays 2 absent.

Comments from the Board
R. Mosley spoke about the seat open on the Board with the resignation of K. Johnson. A resume was received to fill the vacancy. R. Mosley’s  suggestion was to leave the seat vacant.  E. Wimbush also agreed with R. Mosley.  Other board members concurred with her suggestion so the seat will be left vacant at this time.
R. Mosley and J. Galarza spoke about ILA forum meeting they attended.

None

Meeting adjourned at 8:44 pm

Respectfully submitted,

J. Galarza, acting secretary

 

January: Agenda
Maywood Public Library District
Board of Directors Meeting
January 20, 2016
6:30 PM
CALL TO ORDER

AGENDA
Adoption of the Agenda
Introduction of Visitors:
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.

Approval of Minutes
Communications and Announcements
Treasurer’s Report
Accounts Payable
Librarian’s Report
Committee Reports

New Business:
Amending agenda and minutes of November 4, 2015 meeting to include consideration and adoption of Chapter 5 {Technology} Serving Our Public 3.0 Standards for Illinois Public Libraries; A requirement for the 2016 Library Per Capita Grant Application.
Further discussion and review and adoption of Chapter 5 {Technology} Serving Our Public 3.0 Standards for Illinois Pubic Libraries.

Consideration of Revised Direct Payment---Reimbursement Agreement Between The Village of Maywood and the Maywood Public Library District Regarding TIF Eligible Expenses From the St. Charles Road Tax Increment Financing District.

Revision of the Following Policies of the Maywood Public Library District
By-Laws of the Directors of the Maywood Public Library District
Code of Ethics For Library Board Members
Drug Free Workplace Policy
Internet Policy
Materials Selection Policy
Comments From The Board
Adjournment

 

January: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JANUARY 20, 2016
6:30 PM

AGENDA

Meeting was called to order at 6:35 pm by President R. Mosley

Present:  R. Mosley E. Wimbush, J. Galarza, T. Butler, T. Molony (6:47pm) and S. Huntington.  Absent:  S. Vina, (excused)
 
Adoption of the Agenda
T. Butler moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Ray Berens
Ann Berens
Ann Berens was interested in doing volunteer work for her degree.

Approval of Minutes
T. Butler moved and E. Wimbush seconded to approve the minutes of the November 4, 2015 special meeting.  All ayes.  Motion carried.
T. Butler and E. Wimbush seconded to approve the minutes of the November 4, 2015 board meeting.  All ayes.  Motion carried.

Communications and Announcements:
ILA Trustee Forum Workshop in Oak Brook February 13, 2016
Letter of Resignation from Kim Johnson

Treasurer’s Report
T. Butler read the Treasurer’s Report for November 2015. E. Wimbush moved and T. Molony seconded to accept the November 2015 Treasurer’s Report subject to audit.   Board polled 4 ayes 0 nays.  2 absent. Motion carried.
T. Butler read the Treasurer’s Report for December 2015.  T. Molony moved and E. Wimbush seconded to accept the December 2015 Treasurer’s report subject to audit. Board polled. 4 ayes 0 nays 2 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and T. Molony seconded to approve bills for December 2015. Board polled 4 ayes 0 nays. 2 absent Motion carried.
T. Butler moved and E. Wimbush seconded to approve bills for January 2016.  Board polled.  4 ayes 0 nays 2 absent.  Motion carried.

 

Librarian’s Report:  S. Huntington spoke about per capita.
E. Wimbush moved and T.  Butler seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None

New Business

FURTHER DISCUSSION AND REVIEW AND ADOPTION OF CHAPTER 5 (TECHNOLOGY) SERVING OUR PUBLIC 3.0 STANDARDS FOR ILLINOIS PUBLIC LIBRARIES.

Consideration of revised direct payment between the Village and the Library – T. Butler moved and E. Wimbush seconded to table subject to approval at the Village Board Meeting.

Revision of the following policies of the Maywood Public Library District:

  1. By-Laws of the Directors of the Maywood Public Library District
  2. Code of Ethics for Library Board Members
  3. Drug Free Workplace Policy
  4. Internet Policy
  5. Materials Selection Policy

T. Butler moved and E. Wimbush seconded to approve policies 1.0-5.0 without any changes.  All ayes.  Motion carried.

Comments from the Board
R. Mosley spoke about the ILA forum that she hosted at the Library
E. Wimbush inquired about programs for Black History Month
T. Butler posed the question of renting out the 3rd Floor.

None

Meeting adjourned at 8:32 pm

Respectfully submitted,

J. Galarza, acting secretary