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Library Board Agendas and Minutes

 
                                                           
                                                           
          April: Agenda             April Minutes  
                           
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          June: Agenda             June Minutes  
                           
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          October: Agenda             October Minutes  
                           
          November: Agenda            

November Minutes

 
                           
          December: Agenda             December Minutes  
                           
          February: Agenda                
                           
                                                           
 

February: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
February 6, 2013
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors

Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

  • Board instructs director to address unexpected tax levy shortfall.

Comments from the Board

Adjournment

December: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
DECEMBER 5, 2012
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

  • Ordinance Authorizing The Issuance Of $864,787.55Tax Anticipation Warrant by the Board of Directors of the Maywood Public Library District , Cook County, Illinois
  • Tax Anticipation Warrant $864,787.55
  • Ordinance Ratifying Issuance Of A Tax Anticipation Warrant And Related Term Notes

Comments from the Board

Adjournment

December Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
DECEMBER 5, 2012

Thelma Brunious called the meeting to order at 6:57 PM

Roll Call
Present:  T. Brunious, S. Vina, J. Galarza, Kim Johnson & S. Huntington
Absent: R. Mosley (excused) T. Butler, E. Wimbush

Adoption of the Agenda
K Johnson moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Ms. Kesha Jackson a nursing student at Chamberlain College attended the meeting as part of a course requirement to observe the function of a Public Body.  Ms. Jackson is a Maywood resident.

Minutes
K. Johnson moved and S. Vina seconded to approve the minutes of the November 7, 2012 board meeting.  All ayes.  Motion carried.

Communications and Announcements
None

Treasurer’s Report
K. Johnson read the Treasurer’s Report for November 30, 2012.  K. Johnson moved and J. Galarza seconded to approve the November 30, 2012 Treasurer’s Report subject to audit.  Board polled 4 ayes, 0 nays, 3 absent.  Motion carried.

Accounts Payable
K. Johnson moved and S Vina seconded to pay the bills.  Board polled. 4 ayes, 0 nays, 3 absent. Motion carried.

Librarian’s Report
S Huntington talked of the new policy of limiting Ill’s filled to 60 per day when the staff is busy.  K. Johnson moved and S. Vina seconded to accept the Librarian’s report with thanks and continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business

  • Ordinance Authorizing The Issuance of $864,787.55 Tax Anticipation Warrant by the Board of Directors of the Maywood Public Library District, Cook County, Illinois. S. Vina moved and K. Johnson seconded to adopt the Ordinance.  Board polled. 4 ayes, 0 nays, 3 absent.  Motion carried.
  • Tax Anticipation Warrant $864,787.55  K. Johnson moved and S. Vina seconded to adopt the Tax Anticipation Warrant.  Board polled.  4 ayes,  0 nays,  3 absent.  Motion carried.
  • Ordinance Ratifying Issuance Of A Tax Anticipation Warrant And Related Term Notes.  K. Johnson moved and J. Galarza seconded to adopt the Ordinance Ratifying Issuance Of A Tax Anticipation Warrant And Related Term Notes.  Board polled.  4 ayes,  0 nays,  3 absent.  Motion carried.

Comments From The Board
None

Adjourned   7:24 PM     Agenda exhausted.

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
DECEMBER 1, 2012
SPECIAL MEETING
5:00PM

President Rose Mosley called the meeting to order at 5:09pm

Roll Call
Present:  R. Mosley, TC Brunious, S. Vina and T. Butler, K. Johnson, E. Wimbush (5:13pm) and S. Huntington Absent:  J. Galarza (excused)

Adoption of Agenda
TC Brunious moved and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
George Ward, Seaway Bank (5:20pm)

Ordinance authorizing the issuance of $864,787.55 Tax Anticipation Warrant by the Board of the Directors of the Maywood Public Library District, Cook County, Illinois.  TC Brunious moved and K. Johnson seconded to authorize ordinance 12-7, Tax Anticipation Warrant for $864,787.55.  Board Polled.  5 ayes. 0 nays.  2 absent.  Motion carried.
Ordinance authorizing execution of Term Notes by the Board of Directors of the Maywood Public Library District, Cook County, Illinois.  T. Butler moved and E. Wimbush seconded to authorize ordinance 12-8 authorizing the execution of term notes.  Board Polled.  6 ayes.  0 nays.  1 absent.  Motion carried.
Tax Anticipation Warrant – T. Butler moved and E. Wimbush seconded to accept the tax anticipation warrant in the amount of $864,787.55.  Board polled.  6 ayes.  O nays.  1 absent.  Motion carried.

Comments from the audience
None

Comments from the Board
None

S. Vina moved and T. Butler seconded to adjourn meeting.  Meeting adjourned at 5:30pm.

Respectfully submitted.

S. Vina, Secretary

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
DECEMBER 26, 2012
SPECIAL MEETING
2:30 PM

President R. Mosley called the meeting to order at 2:38   pm

Roll Call
Present: R. Mosley, T.C. Brunious, J. Galarza, K. Johnson, S. Vina, & S. Huntington.  Members absent E. Wimbush and T. Butler excused.

Adoption the Agenda
T. Brunious moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

New Business
Ordinance authorizing the issuance of $130,000.00 Tax Anticipation Warrant by the Board of Directors of the Maywood Public Library District, Cook County, Illinois.
T. Brunious moved and K. Johnson seconded to authorize the ordinance of a Tax Anticipation Warrant in the amount of $130,000.00.  Board Polled.  5 ayes.  0 nays.  2 absent.  Motion carried.

Tax Anticipation Warrant for $130,000.00 – K. Johnson moved and T. Brunious seconded to approved the tax anticipation warrant for $130,000.00.  Board Polled.
5 ayes.  0 nays.  2 absent.  Motion carried.

Comments from the Board
Letter from Operation Uplift regarding Martin Luther King Luncheon on January 19, 2013 at Diplomat West.

Adjournment
J. Galarza moved and T. Brunious seconded that the meeting be adjourned.  Meeting adjourned at 3:00pm

Respectfully submitted,

S. Vina, secretary

November: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 7, 2012
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Ordinance Prohibiting Firearms On Library Property
  • Identity Protection Policy
  • 2013 Library Board Meeting Dates

Comments From The Board

Adjournment

November Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 7, 2012

 President R. Mosley called the meeting to order at 6:36 PM

Roll Call
Present: R. Mosley, S.Vina, J. Galarza, TC Brunious, K. Johnson, E. Wimbush (6:44PM), T. Butler (7:03PM) & S. Huntington.     

Adoption of the Agenda
S. Vina moved and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Minutes
K. Johnson moved and S.Vina seconded to approve the minutes of the October 3, 2012 board meeting.  All ayes. Motion carried.

Communications and Announcements
S. Huntington reminded board members to complete the open meetings act requirement by December 31, 2012.
There will be no Christmas party this year.

 
Treasurer’s Report  
K. Johnson read the Treasurer’s Report for October 2012. K. Johnson moved and S. Vina seconded to approve the October 2012 Treasurer’s Report subject to audit.   Board polled.  6 ayes.  0 nays. 1 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and K. Johnson seconded to pay the bills.  Board Polled.  7 ayes.
0 nays.   Motion carried.

Librarian’s Report
S. Huntington spoke about the status of TIF rebates regarding the Library.
TC Brunious moved and E. Wimbush seconded to accept the Librarian’s report with thanks and continue the good work.  All ayes.  Motion carried

Committee Reports
None

 

New Business
 Ordinance Prohibiting Firearms on Library Property.   E. Wimbush moved and K. Johnson seconded to adopt the ordinance prohibiting firearms on Library property with the stipulation added owner or carrier be added.  Board Polled. 7 ayes. 0 nays.  Motion carried.
Identity Protection Policy- TC Brunious moved and E. Wimbush seconded to accept the identity protection policy.  Board Polled.  7ayes. 0 nays. Motion carried.
2013 Library Board Meeting Dates – S. Vina moved and TC Brunious seconded that the meetings for the calendar year 2013 and there after will be in February, May, June, August, October and November.  Board polled. 6 ayes. 1 nay. 0 absent.  Motion carried.

Comments from the Board
None

E. Wimbush moved and S. Vina seconded to adjourn meeting.  Meeting adjourned at 7:43 pm

Respectfully submitted

S. Vina

October: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
OCTOBER 3, 2012
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Ordinance of the Maywood Public Library District, Cook County, Illinois Levying Taxes for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013

Comments From The Board

Adjournment

October Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
OCTOBER 3, 2012

 President R. Mosley called the meeting to order at 6:30 PM

Roll Call
Present: R. Mosley, S.Vina, J. Galarza, TC Brunious, K. Johnson
 & S. Huntington.    Absent:  T. Butler (excused)

Adoption of the Agenda
K. Johnson moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Cliff Christian, Chris Welsh, & B. Sharp
Chris Welsh introduced himself. He is running for the 7th District Illinois Representative which is currently held by Karen Yarbrough. 
Cliff Christian, former Maywood Public Library District and Village Trustee accompanied Chris Welsh.
B. Sharp had a complaint about the noise in the computer center and about children in the Library that are unattended.  S. Huntington advised Ms. Sharp that there is a department head meeting next week and he will approach the subject.

Minutes
K. Johnson moved and S.Vina seconded to approve the minutes of the Special Board Meeting September 5, 2012.  All ayes. Motion carried.
K. Johnson moved and S. Vina seconded to approved the minutes of the September 5, 2012 board meeting.  All ayes.  Motion carried.

Communications and Announcements
S. Huntington has tickets for the Rotary auction on October 20, 2012.

 
Treasurer’s Report  
K. Johnson read the Treasurer’s Report for September 2012. E. Wimbush moved and S. Vina seconded to approve the September 2012 Treasurer’s Report subject to audit.   Board polled.  6 ayes.  0 nays. 1 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and K. Johnson seconded to pay the bills.  Board Polled.  5 ayes.
0 nays. 1 absent.  Motion carried.

Librarian’s Report
S. Vina moved and E. Wimbush seconded to accept the Librarian’s report with thanks and continue the good work.  All ayes.  Motion carried

Committee Reports
None

New Business
 Ordinance of the Maywood Public Library District, Cook County, Illinois Levying Taxes for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013. K. Johnson moved and S. Vina seconded to adopt the ordinance of the Maywood Public Library for levying taxes beginning July 1, 2012 and ending June 30, 2013.    Board Polled. 6 ayes. 0 nays.  1 absent.

Comments from the Board
None

K. Johnson moved and S. Vina seconded to adjourn meeting.  Meeting adjourned at 7:07 pm

Respectfully submitted

T.C. Brunious, acting secretary

September: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
SEPTEMBER 5, 2012
SPECIAL HEARING
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRRY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2012 AND ENDING JUNE 30, 2013

COMMENTS FROM THE AUDIENCE

COMMENTS FROM THE BOARD

ADJOURNMENT

September Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
SEPTEMBER 5, 2012
6:45 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports New Business:

  • Ordinance Providing For Budget and Appropriations Of Maywood public Library District, Cook County, Illinois  For The Fiscal Year Beginning July 1, 2012 And Ending June 30, 2013.
  • Resolution:  ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2012 AND ENDING JUNE 20, 2013.

 

  • Review of Chapter 9, Illinois Library Standards regarding Programming.  The Library meets the Programming needs of the community for Per Capita Grant.
  • Maywood Public Library Board review of supplemental tax funding sources for Illinois public libraries for Per Capita Grant.

 Comments From The Board

Adjournment

September Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
SEPTEMBER 5, 2012
SPECIAL HEARING
6:30pm

President Rose Mosley called the meeting to order at 6:30pm

Roll Call
Present:  R. Mosley, TC Brunious, J. Galarza, S. Vina and T. Butler.  Absent:  E. Wimbush (excused) and K. Johnson

Adoption of Agenda
S. Vina moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLOIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2012 AND ENDING JUNE 30, 2013.

Comments from the audience
None

Comments from the Board
None

S. Vina moved and T. Butler seconded to adjourn meeting.  Meeting adjourned at 6:45pm 

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
SEPTMEBER 5, 2012

 President R. Mosley called the meeting to order at 6:45 PM

Roll Call
Present: R. Mosley, S.Vina, J. Galarza, T. Butler TC Brunious  
 & S. Huntington.    Absent:  E. Wimbush(excused) & K. Johnson

Adoption of the Agenda
T. Butler moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Minutes
T. Butler moved and S.Vina seconded to approve the minutes of the July 18, 2012 Board meeting.  All ayes. Motion carried.

Communications and Announcements
Bataan Day Celebration September 9, 2012.
 
Treasurer’s Report  
T. Butler read the Treasurer’s Report for July 2012. S. Vina moved and T. Butler seconded to approve the July 2012 Treasurer’s Report subject to audit.   Board polled.  5 ayes.  0 nays. 2 absent.  Motion carried.
T. Butler read the Treasurer’s Report for August. 2012.  S. Vina moved and T. Butler seconded to approve the August 2012 Treasurer’s Report subject to audit.  Board polled.  5 ayes. 0 nay. 2 absent.  Motion carried.

Accounts Payable
S. Vina moved and T. Butler seconded to pay the bills.  Board Polled.  5 ayes.
0 nays. 2 absent.  Motion carried.

Librarian’s Report
S. Huntington met with Loyola hospital at the Library regarding overweight children and obesity.  No representatives from the Village or the school board attended.
T. Butler moved and S. Vina seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried

Committee Reports
None

New Business
 Ordinance Providing for Budget and Appropriations for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013.  TC Brunious moved and S. Vina seconded to adopt the ordinance for Budget and Appropriations for the fiscal year July 1, 2012 through June 30, 2013.  Board Polled. 5 ayes. 0 nays.  2 absent.

Resolution:  Estimate of revenues for the fiscal year beginning July 1, 2012 and ending June 30, 2013. S. Vina moved and J. Galarza seconded to pass a resolution regarding Estimate of revenues for the fiscal year July 1, 2012-June 30, 2013.  Board Polled.  5 ayes. 0 nays. 2 absent.

Review of Chapter 9, Illinois Library Standards regarding Programming. S. Vina moved and J. Galarza seconded that the review of Chapter 9, Illinois Library Standards regarding programming was reviewed by the Board.  Board polled.  5 ayes. 0 nays.  2 absent.

Maywood Public Library Board review of supplemental tax funding sources for Illinois public libraries for Per Capita Grant.  S. Vina moved and J. Galarza seconded that the Maywood Public Library Board reviewed the supplemental tax funding sources for Illinois public libraries.  Board polled.  5 ayes.  0 nays.  2 absent.

S. Samuel served food that we will have for the December 1, 2012 bond burning celebration.

Comments from the Board
None

S Vina moved and J. Galarza seconded to adjourn meeting.  Meeting adjourned at 8:10pm

Respectfully submitted

T.C. Brunious, acting secretary

July Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JULY 18, 2012
6:30 PM

AGENDA 

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Tentative Ordinance Providing For Budget and Appropriations for The Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013.
  • .02 Building and Maintenance Tax Ordinance
  • Ordinance Adopting Prevailing  Wage Rates
  • Dec. 1, 2012 Bond Burning Celebration

Adjournment

July Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JULY 18, 2012

President R. Mosley called the meeting to order at 6:38 PM

Roll Call
Present: R. Mosley, S.Vina, J. Galarza, Kim Johnson, TC Brunious  
 & S. Huntington.    Absent:  E. Wimbush & T. Butler (excused)

Adoption of the Agenda
S. Vina moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.
S. Vina moved and J. Galarza seconded to amend the agenda to include S. Huntington’s evaluation under new business.  All ayes.  Motion carried.

Introduction of Visitors
None

Minutes
K. Johnson moved and S.Vina seconded to approve the minutes of the June 6, 2012 Board meeting.  All ayes. Motion carried.

Communications and Announcements
S. Huntington received a recognition plaque from the Maywood Chamber of Commerce for outstanding service as Director of the Maywood Public Library.
 
Treasurer’s Report  
K. Johnson read the Treasurer’s Report for June 2012. S. Vina moved and K. Johnson seconded to approve the June 2012 Treasurer’s Report subject to audit.   Board Polled.  5 ayes.  0 nays. 2 absent.  Motion carried.

Accounts Payable
K. Johnson moved and S. Vina seconded to pay the bills.  Board Polled.  5 ayes.
0 nays. 2 absent.  Motion carried.

Librarian’s Report
S. Huntington spoke of the water bill issues we are having with the Village.  He has requested copies for the past two years of water bills.
S. Vina moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried

Committee Reports
First Sunday in August K. Johnson will be installed as President of the Women’s Auxiliary @ the American Legion.

New Business
Tentative Ordinance Providing for Budget and Appropriations for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013.  K. Johnson moved and J. Galarza seconded to adopt the tentative ordinance for Budget and Appropriations for the fiscal year July 1, 2012 through June 30, 2013.  Board Polled. 5 ayes. 0 nays.  2 absent.
0.2 Building and Maintenance Tax Ordinance – K. Johnson moved and S.Vina seconded to pass the .02 building and maintenance tax ordinance.  Board Polled.  5 ayes. 0 nays. 2 absent.
Ordinance Adopting Prevailing Wage Rates – S. Vina moved and K. Johnson seconded to adopt prevailing wage rate ordinance.  Board Polled.  5 ayes. 0. nays and 2 absent.
Bond burning celebration on December 1, 2012.  S. Samuel reported on the plans for the bond burning celebration.

K. Johnson moved and S. Vina seconded to move to executive session.  Board Polled. 5 ayes. 0 nays. 2 absent

Personnel – Evaluation – (Executive Session)
The Library Board conducted and completed an evaluation of Director Stan Huntington.

K. Johnson moved and S. Vina seconed to resume regular board meeting.  Board Polled.  5 ayes. 0 nays. 2 absent.

K. Johnson moved and J. Galarza seconded to adjourn meeting.  Meeting adjourned at 8:12pm

Respectfully submitted

T.C. Brunious, acting secretary

June Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JUNE 6, 2012
6:30 PM

AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • OMA -----Open Meetings Act Training
  • Review of Policy 13.0 Rules of Conduct
  • Review of Policy 14.0 Bloodborne Pathogen Policy
  • Review of Policy 15.0 Confidentiality of Records Including Patron Privacy Policy
  • Review of Policy 16.0 Disposal of Surplus Library Materials Policy

Comments From The Board

Adjournment

June Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 6, 2012

President R. Mosley called the meeting to order at 6:30 PM

Roll Call
Present: R. Mosley, S.Vina, J. Galarza, E. Wimbush, T. Butler, Kim Johnson  
 (6:36pm), & S. Huntington.    Absent:  T.C. Brunious (excused)

Adoption of the Agenda
T. Butler moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

T. Butler moved and E. Wimbush seconded to amend the agenda to include Non-Resident ordinance under new business.  All ayes.  Motion carried.

Introduction of Visitors
Adrian Hernandez

Minutes
T. Butler moved and E. Wimbush seconded to approve the minutes of the May 2, 2012 Board meeting.  All ayes. Motion carried.

Communications and Announcements
Letter from ILA HB 3637 was defeated and Libraries will continue to receive personal property replacement tax.
Letter from Lena Hatchett regarding the multi culture farmers market.
Maywood Chamber of Commerce banquet will be on June 21, 2012 at the Elmcrest Banquet Hall.  S. Huntington will be receiving the 2012 achievement award.
 
Treasurer’s Report  
T. Butler read the Treasurer’s Report for May 2012. K. Johnson moved and T. Butler seconded to approve the May 2012 Treasurer’s Report subject to audit.   Board Polled.  6 ayes.  0 nays. 1 absent.  Motion carried.

Accounts Payable
T. Butler moved and K. Johnson seconded to pay the bills.  Board Polled.  6 ayes.
0 nays. 1 absent.  Motion carried.

Librarian’s Report
Comcast proposal to restore cable to both buildings
Over 143 books were donated to the library in memory of Jan Weertz
T. Butler moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried
Committee Reports
Fund raising letters were handed out to each Board Member.

New Business

OMA- Open Meetings Act. Training must completed by December 31, 2012.  ALTAFF must be completed by July 31, 2012. 

Adoption of non-resident ordinance – K. Johnson moved and E. Wimbush seconded to adopt the non-resident ordinance beginning July 1, 2012 and ending June 30, 2013.  Board Polled.  All ayes.  0 Nays 1 absent.  Motion carried.

Review of Policy 13.0 Rules of Conduct – E. Wimbush moved and T. Butler seconded to accept policy 13.0 Rules of Conduct.  All ayes.  Motion carried.

Review of Policy 14.0 Bloodborne Pathogen Policy - E. Wimbush moved and T. Butler seconded to accept policy 14.0 Bloodborne Pathogen Policy.  All ayes. Motion carried.

Review of Policy 15.0 Confidentiality of Records Including Patron Privacy Policy
E. Wimbush moved and T. Butler seconded to accept policy 15.0 Confidentiality of Records Including Patron Privacy Policy. All ayes.  Motion carried.

Review of 16.0 Disposal of Surplus Library Materials Policy – E. Wimbush moved and T. Butler seconded to accept policy 16.0 Disposal of Surplus Library Materials Policy.  All ayes.  Motion carried..
 
Comments from the Board
Congratulations to Stan Huntington for 30 years of service.

Adjournment
E. Wimbush moved and K. Johnson seconded that the meeting be adjourned.  Meeting adjourned at 7:27 pm

Respectfully submitted,

S. Vina

May: Agenda
MAY 2, 2012

6:30 PM
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Library Budget for the Fiscal year July 1, 2012 – June 30, 2013
  • Review of Policy 10.0 Policy Regulating Unescorted Minors in Library
  • Review of Policy 11.0 Training and Travel Expense Policy for Board Members and Employee
  • Review of Policy 12.0 Safety and Security Policy
  • Maywood Fine Arts Parking Request

Comments From The Board

Adjournment

May Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MAY 2, 2012

President R. Mosley called the meeting to order at 6:30 PM

Roll Call
Present: R. Mosley, T.C. Brunious, J. Galarza, E. Wimbush, Kim Johnson  
T. Butler (6:38pm), & S. Huntington.    Absent:  S. Vina (excused)

Adoption of the Agenda
K. Johnson moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Evelyn Johnson, Director of Margery Daw Day Care.
Ms. Johnson was inquiring about the fees charged for the meeting rooms.

Minutes
T.C. Brunious moved and J. Galarza seconded to approve the minutes of the April 4 2012 Board meeting.  All ayes. Motion carried.

Communications and Announcements
Legal calendar is now for calendar year instead of fiscal year.
Computer class schedule
Chamber Newsletter
 
Treasurer’s Report  
K. Johnson read the Treasurer’s Report for April 2012. K. Johnson moved and E. Wimbush seconded to approve the April 2012 Treasurer’s Report subject to audit.   Board Polled.  6 ayes.  0 nays. 1 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and K. Johnson seconded to pay the bills.  Board Polled.  6 ayes.
0 nays. 1 absent.  Motion carried.

Librarian’s Report
E. Wimbush moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

T. Butler moved and E. Wimbush seconded to amend the agenda to add requirements for getting a library card is added to new business
New Business

Requirements for obtaining a library card – K. Johnson moved and E. Wimbush seconded that requirements for obtaining a library card be approved.  All ayes.  Motion carried.
Library Budget for the Fiscal year July 1, 2012 – June 30, 2013 – E. Wimbush moved and T. Butler seconded that the Budget for fiscal year July 1, 2012 – June 30, 2013 be approved.  Board polled.  6 ayes.  0 nays.  1 absent.

Review of Policy 10.0 – Policy Regulating Unescorted Minors in Library
E. Wimbush moved and K. Johnson seconded to accept policy 10.0; Policy Regulating Unescorted Minors in Library.  All ayes.  Motion carried.

Review of Policy 11.0 – Training and Travel Expense Policy for Board members and Employees
E. Wimbush moved and K. Johnson seconded to accept policy 11.0; – Training and Travel Expense Policy for Board members and Employees
  All ayes. Motion carried.

Review of Policy 10.0; Safety and Security Policy
E. Wimbush moved and K. Johnson seconded to accept policy 12.0; Safety and Security Policy. All ayes.  Motion carried.

Maywood Fine Arts Parking Request – E. Wimbush moved and K. Johnson seconded that we approve Maywood Fine Arts request to use the north parking lot. S. Huntington will send a letter on the Board’s behalf with the stipulations.  All ayes.  Motion carried.
 
Comments from the Board
First Congregational Church is having a Butterfly Luncheon on Saturday May 12, 2012. 

 

Adjournment
E. Wimbush moved and K. Johnson seconded that the meeting be adjourned.  Meeting adjourned at 7:50 pm

Respectfully submitted,

T.C.Brunious, acting secretary


April Agenda

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
APRIL 4, 2012
6:30 PM 

AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Review of Policy 7.0 Mission Statement
  • Review of Policy 8.0 Personnel Policy
  • Review of Policy 9.0 Sexual Harassment Policy

Comments From The Board

Adjournment

April Minutes
APRIL 4, 2012
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING

President R. Mosley called the meeting to order at 6:30 PM

Roll Call
Present: R. Mosley, T.C. Brunious, J. Galarza, S. Viña, E. Wimbush (6:32pm),
T. Butler (6:37pm), K. Johnson (6:50pm) & S. Huntington.  

Adoption of the Agenda
T.C. Brunious moved and S. Viña seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
There were no visitors.

Minutes
T.C. Brunious moved and J. Galarza seconded to approve the minutes of the March 7, 2012 Board meeting.  All ayes. Motion carried.

Communications and Announcements
LACONI dinner at the Carlisle, on April 20, 2012.
 
Treasurer’s Report  
T. Butler read the Treasurer’s Report for March 2012. T. C. Brunious moved and T. Butler seconded to approve the March 2012 Treasurer’s Report subject to audit and clarification of $4,377.68.   Board Polled.  7 ayes.  0 nays. 0 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and T. Butler seconded to pay the bills.  Board Polled.  7 ayes.
0 nays. 0 absent.  Motion carried.

Librarian’s Report
E. Wimbush moved and T. Butler seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
The Library was invited to the Proviso East Basketball team parade, Saturday, April 7, 2012
Stan H. spoke about the training modules we took last Saturday, upon completion  of the five modules, Board members will receive their certification.

New Business
Review of Policy 7.0; Mission Statement.
E. Wimbush moved and T.C. Brunious seconded to accept policy 7.0; Mission Statement.  All ayes.  Motion carried.

Review of Policy 8.0; Personnel Policy.
E. Wimbush moved and T.C. Brunious seconded to accept policy 8.0; Personnel Policy.  All ayes. Motion carried.

Review of Policy 9.0; Sexual Harassment Policy.
E. Wimbush moved and  T.C. Brunious seconded to accept policy 9.0; Sexual Harassment Policy. All ayes.  Motion carried.
 
Comments from the Board
Stan Huntington’s evaluation, coming up. To be done on a Saturday.

Adjournment
E. Wimbush moved and K. Johnson seconded that the meeting be adjourned.  Meeting adjourned at 7:14 pm

Respectfully submitted,

S. Viña, secretary

 

Library Board Minutes before April 2012

Library Board Agendas before April 2012