Maywood Public Library Building
Maywood Public Library District
Maywood Public Library Building
                                                 
                                               
     
Library Board Agendas and Minutes
     
                                                 
                                                 
         
2013
           
                                                 
           

February: Agenda

May: Agenda

June: Agenda

August: Agenda

September: Agenda:
EMERGENCY MEETING

October: Agenda

November: Agenda

November: EMERGENCY Agenda

December: Agenda

     

February: Minutes

May: Minutes

June: Minutes

August Minutes

September Minutes
EMERGENCY MEETING

October: Minutes

November Minutes 1

November Minutes 2

December Minutes
 
                                                 
         
2014
           
                                                 
           

January: Agenda

February: Agenda

March: Agenda

April: Agenda

     

January Minutes

February Minutes

March Minutes


     
                                                 
                                                 
     

April: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
APRIL 2, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Budget:    July 1, 2014  to June 30, 2015
  • Review of following policies:
  • Policy 5.0 Materials Selection Policy
  • Policy 6.0 Meeting Room Policy
  • Policy 7.0 Mission Statement
  • Policy 9.0 Policy Prohibiting Sexual Harassment
  • Policy 10. Policy Regulating Unescorted Minors in Library

Comments From The Board

Adjournment

 

March: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MARCH 5, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Reading of Thank You to Seaway Bank

Comments From The Board

Adjournment

March Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
MARCH 5, 2014

Meeting was called to order at 6:40pm by President Rose Mosley.
Present: R. Mosley, S. Vina, T. Butler, E. Wimbush and K. Johnson & S. Huntington Absent:  TC Brunious (excused) and J. Galarza (excused)

Adoption of Agenda
E. Wimbush moved and T. Butler seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
George Ward and Jose Munoz from Seaway Bank, Michael Romain, The Village Free Press
Staff Members present:  V. Dixon, K. Flanders, M. Tucker, M. Burton, S. Ferrari, K. Burch, F. Altamirano, R. Carter, S. Samuel, & J. Zaabel

Approval of Minutes
T. Butler moved and K. Johnson seconded to approve the minutes of the February 12, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
None

Treasurer’s Report
T. Butler read the Treasurer’s Report for February 2014. K. Johnson moved E. Wimbush seconded to approve the February 2014 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Accounts Payable
T. Butler moved and W. Wimbush seconded to pay the bills for March 2014. Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Librarian’s Report
S. Huntington spoke about how the second agency account was established at the Cook County Treasurer’s office.
T. Butler moved and E. Wimbush seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Reading of Thank You to Seaway Bank – R. Mosley read a letter to Seaway Bank thanking them for their financial assistance in reopening the Maywood Public Library emphasizing that Seaway Bank was the only help the Library received during this difficult time.
Seaway Bank responded that they would stand behind the Library.

Comments from the Board
E. Wimbush, K. Johnson, T. Butler, S. Vina all expressed their gratitude to Seaway Bank for their help in reopening the Library.

Meeting adjourned at 7:02 pm

Respectfully submitted,

S. Vina, Secretary

February: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2014
6:30 PM
AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Discussion of Proposal from Students at Proviso Math & Academy

 

  • Review of Policy 1.0  Resolution of the Board of Library Trustees of the Maywood Public Library District, Cook County, Illinois Adopting By-Laws.
  • Review of Policy 2.0 A Code of Ethics for Library Board Members

 

  • Review of Policy 3.0 A Resolution Providing For A Drug Free Workplace Policy for the Maywood Public Library District.
  • Review of Policy 4.0 Internet Policy
  • Executive Session (Personnel)

Comments From The Board

Adjournment

February: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2014

Meeting was called to order at 6:30pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, S. Vina, TC Brunious, and K. Johnson, (6:36pm) T. Butler (6:50pm) & S. Huntington Absent:  E. Wimbush (excused)

Adoption of Agenda
TC Brunious moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
J. Galarza and TC Brunious seconded to approve the minutes of the January 15, 2014 meeting. 

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Legislative Lunch February 14, 2014 at Chicago Marriot Hotel
Per Capita was approved for $30,112.50.
Victor Dixon was promoted to Head of Reference

Treasurer’s Report
K. Johnson read the Treasurer’s Report for January 2014. K. Johnson moved TC Brunious seconded to approve the January 2014 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Accounts Payable
TC Brunious moved and J. Galarza seconded to pay the bills for February 2014. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington spoke about the Library’s finance with Seaway Bank.
T. Butler moved and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Discussion of Proposal from Students at Proviso Math & Science Academy- K. Johnson moved and TC Brunious seconded to support the Book Club.  All Ayes.  Motion carried.

Review of Policy 1.0 Resolution of the Board of Library Trustees of the Maywood Public Library District, Cook County, Illinois adopting By-Laws –K. Johnson moved and T. Butler seconded to approve Policy 1.0 without any changes.  All ayes.  Motion carried.

Review of Policy 2.0 A Code of Ethics for Library Board Members – K. Johnson moved and T. Butler seconded to approve Policy 2.0 without any changes.  All ayes.  Motion carried.

Review of Policy 3.0 A Resolution Providing For A Drug Free Workplace Policy for the Maywood Public Library District – K. Johnson moved and T. Butler seconded to approve Policy 3.0 without any changes.  All ayes.  Motion carried.

Review of Policy 4.0 Internet Policy – K. Johnson moved and T. Butler seconded to approve Policy 4.0 without any changes.  All ayes.  Motion carried.

Executive Session (Personnel) K. Johnson moved and T. Butler seconded to table executive session.  All ayes.  Motion carried.

Comments from the Board
K. Johnson read a letter from her granddaughter for Competitive Dance.

Meeting adjourned at 8:30 pm

Respectfully submitted,

S. Vina, Secretary

 

January: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JANUARY 15, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

Presentation of a proposal by S-K Partners, Ltd. to provide financial consultation to the Maywood Public Library District.

Consideration of a proposal to enter into an Intergovernmental Governmental Loan Agreement between the Village of Maywood and the Maywood Public Library District.  (Executive Session Real Estate)

Consideration of a proposal by S-K Partners, Ltd. to provide financial consultation Maywood Public Library District. (Executive Session Personnel)

Comments From The Board

Adjournment

January Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JANUARY 15, 2014

Meeting was called to order at 6:32pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, S. Vina, and T. Butler E. Wimbush (6:37pm), K. Johnson (6:42pm) & S. Huntington Absent:  TC Brunious (excused)

Adoption of Agenda
T. Butler moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Paulette Kirschner, Alan Shapiro, Bill Breck & Wayne Pierce

Approval of Minutes
T. Butler moved and J. Galarza seconded to approve the minutes of the December 4, 2013 meeting. 

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Legislative Lunch February 14, 2014 at Chicago Marriot Hotel

Treasurer’s Report
T. Butler read the Treasurer’s Report for December 2013. S.Vina moved E.Wimbush seconded to approve the December 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
K. Johnson moved and S. Vina seconded to pay the bills for January 2014. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington has talked to several groups who are interested in renting the 3rd floor.
Proposal with Seaway Bank on loan payment split.
E. Wimbush moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Presentation of a proposal by S-K Partners, LTD. to provide financial consultation to the Maywood Public Library District.

(Executive Session Real Estate) 7:27pm
E. Wimbush moved and J. Galarza seconded to resume regular board meeting at 8:30 pm
Consideration of a proposal to enter into an Intergovernmental Governmental Loan Agreement between the Village of Maywood and the Maywood Public Library District.  E. Wimbush moved and T. Butler seconded that the IGA agreement be not accepted.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Consideration of a proposal by S-K Partners, LTD. to provide financial consultation to the Maywood Public Library District.  E. Wimbush moved and T. Butler seconded to regrettably decline the proposal.  Board Polled.  6 ayes.  0 nays 1 absent.  Motion carried.

E. Wimbush moved and T. Butler seconded to amend the agenda to add the following:
February 12, 2014 board meeting - All ayes.  Motion carried.

K. Johnson moved and T. Butler seconded to add a February 12, 2014 board meeting to agenda.  All ayes.  Motion carried.

Comments from the Board
K. Johnson thanked the staff for bonding together during the Library’s dreadful financial situation to keep the Library open

Meeting adjourned at 9:15 pm

Respectfully submitted,

S. Vina, Secretary

 

December: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

(Executive Session  Personnel)

Comments From The Board

Adjournment     

December: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
DECEMBER 4, 2013

Meeting was called to order at 6:31pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, TC Brunious, S. Vina, and T. Butler E. Wimbush (6:39pm) & S. Huntington Absent:  K. Johnson

Adoption of Agenda
J. Galarza moved and T. Butler seconded to adopt the agenda.  All ayes.  Motion carried.
Motion from TC Brunious seconded by T. Butler to amend the agenda to add the following item:
Resolution 13-3B – Liability insurance
All ayes.  Motion carried
Motion from T. Butler seconded by J. Galarza to amend the agenda to add the following item:
IMRF Benefit Protection Leave
All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and TC Brunious seconded to approve the minutes of the November 6, 2013 meeting.  All ayes.  Motion carried.
T. Butler moved and TC Brunious seconded to approve the minutes of the November 19, 2013 meeting.  All ayes.  Motion carried.

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Chamber of Commerce Christmas Party December 5, 2013
Martin Luther King Jr. luncheon April 5, 2014.

Treasurer’s Report
T. Butler read the Treasurer’s Report for November 2013. E.Wimbush moved and TC Brunious seconded to approve the November 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
T. Butler moved and E. Wimbush seconded to pay the bills for December 2013. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
CNN is no longer meeting at the Library.
Loyola has resumed their health screening.
T. Butler moved and E. Wimbush seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
T. Butler reported on donations made to the Library Foundation.
E. Wimbush reported on meeting with the advisory committee.

New Business
Ordinance No. 13-2B Term Note Authorization for release of funds – E. Wimbush moved and TC Brunious seconded to approved ordinance 13-2B.  Board polled.  6 ayes. 0 nays 1 absent Motion carried.

Ordinance No 13-3B Authorizing membership in the Libraries of Illinois Risk Association – E. Wimbush moved and TC Brunious seconded to authorize membership.  Board Polled.  6 ayes.  0 nays 1 absent Motion carried.

IMRF Benefit Protection Leave – TC Brunious moved and E. Wimbush seconded not to accept IMRF benefit protection leave.  Board Polled.  6 ayes.  0 nays 1 absent Motion carried.

(Executive Session Personnel) 7:32pm

E. Wimbush moved and T. Butler seconded to resume regular board meeting at 8:07pm

Comments from the Board
None

Meeting adjourned at 8:14pm

Respectfully submitted,

S. Vina, Secretary

 

November: Agenda: EMERGENCY MEETING
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
EMERGENCY MEETING
NOVEMBER 19, 2013
4:00 pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

  • APPROVAL OF ORDINANCE AUTHORIZING LOAN FROM SEAWAY BANK
  • APPROVAL OF TERM NOTE FOR $150,000.00.

COMMENTS FROM THE BOARD

ADJOURNMENT

November Meeting: Emergency
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS EMERGENCY MEETING
NOVEMBER 19, 2013
4:00 PM

Meeting was called to order at 4:16pm by Acting President Tanya Butler.
Present: T. Butler, J. Galarza, K. Johnson, & S. Vina Absent:  R. Mosley, E. Wimbush and TC Brunious

Adoption of Agenda
S. Vina and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
George Ward, Seaway Bank and Trust

New Business
Approval of Ordinance authorizing Loan from Seaway Bank – K. Johnson moved and J. Galarza seconded to approval ordinance authorizing loan from Seaway Bank for $150,000.00.  Board Polled.  4 ayes 0 nays 3 absent Motion carried

Approval of term note for $150,000.00 – S. Vina moved and K. Johnson seconded to approve term note.  Board Polled.  4 ayes 0 nays 3 absent Motion carried.

Comments from the Board
None

Meeting adjourned at 4:19PM

Respectfully submitted,

S. Vina, Secretary

 

NOVEMBER: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

(Executive Session  Personnel)

Comments From The Board

Adjournment

November: Meeting
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013

Meeting was called to order at 6:30pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, K. Johnson, TC Brunious, S. Vina E. Wimbush (6:45pm) & T. Butler (7:04pm) & S. Huntington

Adoption of Agenda
TC Brunious moved and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Norma Hernandez, Eric Stith, Antoinette Gray, Tiffany McGowen, Ronda Sharrad, Eilean Olivier, Amanda Blake & Jarvia Thomas

Approval of Minutes
E. Wimbush moved and J. Galarza seconded to approve the minutes of the October 2, 2013 meeting.  All ayes.  Motion carried.

Communications and announcements
Thanksgiving hike and breakfast at lst Congressional Church on November 28, 2013.

Treasurer’s Report
K. Johnson read the Treasurer’s Report for October 2013. E.Wimbush moved and TC Brunious seconded to approve the October 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
E. Wimbush moved and J. Galarza seconded to pay the bills for November 2013. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
Proposal was made to the Village Board requesting TIF funds to seal the Carnegie building and it was approved.
42 doses of the flu shot was given
CNN will still be meeting here along with the Knitting and Sewing groups while the Library is closed.
E. Wimbush moved and T. Butler seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
(Executive Session Personnel)

E. Wimbush moved and K. Johnson seconded to resume regular board meeting at 9:16pm

Comments from the Board
None

Meeting adjourned at 9:16pm

Respectfully submitted,

S. Vina, Secretary

 

October Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
OCTOBER 2, 2013

Meeting was called to order at 6:31pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, K. Johnson, E. Wimbush & T. Butler (6:40 pm) & S. Huntington Absent:  T.C. Brunious (excused) and S. Vina (excused)

Adoption of Agenda
K. Johnson moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
J. Galarza moved and E. Wimbush seconded to approve the minutes of the Special Hearing August 28, 2013 Board Meeting.  All ayes.  Motion carried.
K. Johnson moved and E. Wimbush seconded to approve the minutes of the August 28, 2013 Board Meeting.  All ayes.  Motion carried.
E. Wimbush moved and J. Galarza seconded to approve the minutes of the Emergency Board Meeting September 19, 2013.  All ayes.  Motion carried.

Communications and announcements
Rotary fund raiser November 2, 2013 and Melrose Park Senior Center.

Treasurer’s Report
J. Galarza read the Treasurer’s Report for August 2013. E.Wimbush moved and K. Johnson seconded to approve the August 2013 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.
J. Galarza read the Treasurer’s Report for September 2013.  E. Wimbush moved and J. Galarza seconded to approve the September 2013 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent

Accounts Payable
K. Johnson moved and T. Butler seconded to pay the bills for September and October 2013. Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Librarian’s Report
CNN will be serving an additional 100 meals from the Library on a regular basis.
Elaine Lee from Dist. 89 has been in communication with S. Huntington regarding renting the 3rd Floor Reference Department for a charter school.  A six year contract is contemplated.
Since moving the Reference dept to the first floor the Library has had more reference questions in the month of September since November 2011.
Meeting with Village and Developers regarding the North Lot.
T. Butler moved and E. Wimbush seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Ordinance of the Maywood Public Library District, Cook County, Illinois Levying Taxes for the Fiscal year beginning July 1, 2013 and ending June 30, 2014
T. Butler moved and K. Johnson seconded to adopt the ordinance of the Maywood Public Library, Cook County, Illinois to levy taxes July 1, 2013 – June 30, 2014.  Board Polled.  5 ayes 0 nays 2 absent.  Motion carried.
Comments from the Board
None

Meeting adjourned at 7:33pm

Respectfully submitted,

E. Wimbush, Acting Secretary

October: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

B0ARD OF DIRECTORS MEETING
OCTOBER 2, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Ordinance of the Maywood Public Library District, Cook County, Illinois  Levying Taxes for the Fiscal Year Beginning July 1, 2013 and Ending June, 1, 2014.

Comments From The Board

 

September: Agenda: EMERGENCY MEETING
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
EMERGENCY MEETING
THURSDAY, SEPTEMBER 19, 2013
5:30PM

AGENDA

CALL TO ORDER

ROLL CALL

ADOPTION OF THE AGENDA

INTRODUCTION OF VISITORS
VISITORS ARE ASKED TO INTRODUCE THEMSELVES AT THIS TIME AND PRESENT ANY ISSUES THEY WISH TO DISCUSS.  VISITORS WISHING TO ADDRESS SPECIFIC CONCERNS WILL BE GRANTED THREE MINUTES MAXIMUM AT THE DISCRETION OF THE PRESIDENT, NOT TO EXCEED FIVE MINUTES.

NEW BUSINESS
LIBRARY CLOSING

COMMENTS FROM THE BOARD

ADJOURNMENT

September: Minutes
Maywood Public Library District
Emergency Meeting
Thursday, September 19, 2013
5:30 p.m.

Call To Order:     5:30           Vice President T.C. Brunious

Approval of Agenda: Motion T. Butler 2nd J. Galarza Motion Carried

Roll Call:    Present, J. Galarza, T. Butler, T.C. Brunious, K. Johnson, arriving at 5:50 E. Wimbush. Excused absence R. Mosley and S. Vina.

Introduction of Visitors: This is the public comment session.

Stacy Richardson constituent of Maywood:
Q- Does the Library function by property taxes only?
A: Director S. Huntington responded to question.

Rachel Weinberg – 
S- Complaint about publication of the meeting and all library information with regard to this financial situation.

Phyllis Duncan –  Q-Did we see this coming? Why are there not any plans before crunch time.
A: Director S. Huntington responded to both questions from above named constituents.

Rhonda Sherrod – Have we done research for foundation grants?

Kim James – How can we help?

Isaiah Brandon – spoke of contacting the professional athletes for our community for assistance.

Jeanine Tietz – Educator from Walther Lutheran who uses our library with her students. Concern about the closing.

Mrs. Heppner – Getting the media involved Mary Mitchell, Phil Rodgers, getting the word out to churches, organizations for assistance.
A: Director S. Huntington, Trustee Wimbush, and Trustee Butler responded to the concerns.

President Perkins of Village of Maywood said that she would give a donation of $250.00 and that letters should be sent to the other trustees to solicit donations.
A: Thank you came from Vice President Brunious for the donation.

Phyllis Duncan has offered her show on channel 19 on Comcast “The Maywood Show”.  She will interview and let our President Rose Mosley speak.
A: Vice Pres. Brunious thanked Ms. Duncan for the offer of the interview so that the public can be more informed about the problem of the library.

Jesse Nolen inquired about the $150,000.00 the Library was to receive from the Village.
A: Director Huntington answered the inquiry and explained the situation and President Perkins also stated that she is in favor of helping the Library but, she is only 1 vote.
All of the constituents present pledged their support for the Library and they will assist us to raise funds, door to door, to get the word out.

New Business:   

Motion: To give the Library Director the right to close the library if all financial resources, applications, have been exhausted.
Motion: E. Wimbush 2nd by K. Johnson.
Board polled: 5 ayes 0 nays 2 absent.

Comments from the board: Board members thanked the citizens who came out to support the library.
Agenda Exhausted:

Motion to Adjourn: J. Galarza 2nd E. Wimbush
Time: 8:55 p.m.

Respectfully Submitted:
Kim D. Johnson

Legend: A = answer, Q= question, and S= statement

August: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
SPECIAL HEARING
AUGUST 28, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

  • ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2013, AND ENDING JUNE 30, 2014.

Comments from the Board

Adjournment

MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
AUGUST 28, 2013
6:45 PM

AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Approval of Tax Anticipation Warrant  (TAW) with Seaway Bank
  • APPROVAL OF ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGNIING JULY 1, 2013 AND ENDING JUNE 30, 2014.
  • Environmental Scan (Adult Literacy) for Annual Illinois Per Capita Grant
  • Capital Improvement Announcement Correction

Comments From The Board

Adjournment

August Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
AUGUST 28, 2013

Meeting was called to order at 6:42pm by President Rose Mosley.
Present: R. Mosley S. Vina, J. Galarza, T.C. Brunious, K. Johnson, T. Butler, E. Wimbush & S. Huntington

Adoption of Agenda
T. Butler moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and J. Galarza seconded to approve the minutes of the July 17, 2013 Board Meeting.  All ayes.  Motion carried.

Communications and announcements
Maywood Bataan Day September 8, 2013 3PM
ILA Trustee Day – October 17, 2013

Treasurer’s Report
T. Butler read the Treasurer’s Report for July 2013. E.Wimbush moved and TC Brunious seconded to approve the July 2013 Treasurer’s Report subject to audit.  Board Polled.  7 ayes 0 nays. 0 absent.  Motion carried.

Accounts Payable
TC Brunious moved and E. Wimbush seconded to pay the bills for August 2013. Board Polled.  7 ayes 0 nays 0 absent Motion carried.

Librarian’s Report
S. Huntington spoke of the Library’s Finances and fund raisers that are being organized.
E. Wimbush moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

T. Butler moved and E. Wimbush seconded to amend the agenda to add ordinance to authorize TAW.  All ayes.  Motion carried.

New Business
ORDINANCE AUTHORIZING THE ISSUANCE OF $841,642.50 TAX ANCIPATION WARRANT BY THE BOARD OF DIRECTORS OF THE MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS. 
K. Johnson moved and E. Wimbush seconded to adopt the ordinance authorizing the issuance of the TAW in the amount of $841,642.50.  Board Polled.  7 ayes 0 nays 0 absent Motion carried.

Approval of Tax Anticipation Warrant (TAW) with Seaway Bank.  E. Wimbush moved and TC Brunious seconded to approve TAW with Seaway Bank.  Board Polled. 7 ayes 0 nays 0 absent Motion carried.

Approval of Ordinance Providing for Budget and Appropriations of the Maywood Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2013 and ending June 30, 2014.  E. Wimbush moved and TC Brunious seconded to approved Budget and Appropriations ordinance for the fiscal year July 1, 2013 to June 30, 2014.  Board Polled.  7 ayes 0 nays 0 absent.  Motion carried.

Environmental Scan (Adult Literacy) for Annual Illinois Per Capita Grant – S. Huntington read the findings.  E. Wimbush moved and J. Galarza seconded to approve.  Board polled.  7 ayes 0 nays 0 absent.

Capital Improvement Announcement Correction ????????????????????????

Comments from the Board
None

Meeting adjourned at 7:55pm

Respectfully submitted,

Socorro Vina,
Secretary

June: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 6, 2013
6:30 PM

AGENDA
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Report

New Business

  • Ordinance adopting Prevailing Wage Rates

Comments From The Board

Adjournment

June: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 6, 2013

Meeting was called to order at 6:31 pm by President Rose Mosley.
Present:  R. Mosley, S. Vina, J. Galarza, E. Wimbush, T. Butler, T.C. Brunious, K. Johnson and S. Huntington Absent: T. Butler (excused)

Adoption of Agenda
T.C. Brunious moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Nathaniel Mosley & Billy Jackson

Approval of Minutes
T.C. Brunious moved and J. Galarza seconded to approve the minutes of the May 1, 2013 Board Meeting.  All ayes.  Motion carried.

Communications and announcements
Dorothy (Dot) Lindsey passed away.  All donations are to be made to the Maywood Public Library.
Per Capita grant was received for $24,756.09
Letter from Samuel Calcoee praising Randy Carter for his help in him finding a job.
Chamber of Commerce Annual Dinner – June 25, 2013 at the Elmcrest Banquet Hall.
Kim Johnson was selected as ILA Trustee of the year.

Treasurer’s Report
J. Galarza read the Treasurer’s Report for May 2013. T.C moved and E. Wimbush seconded to approve the May 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays. 1 absent.  Motion carried.

Accounts Payable
T. C. moved and K. Johnson seconded to pay the bills for June 2013. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington spoke of the Library’s Finances.
As of June 3, 2013 the third floor has been closed.  References services is now located on the first floor.
E. Wimbush moved and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Ordinance adopting Prevailing Wage Rates- E. Wimbush moved and T.C. Brunious seconded to adopt the prevailing wage rate ordinance.  Board Polled.  6 ayes 0 nays and l absent.  Motion carried.
Motion from E. Wimbush seconded by K. Johnson to amend the agenda.  Board polled.  6 ayes 0 nays 1 absent.  Motion carried.

Board Meeting Changes – A Board Meeting for July 17, 2013 has been added to the calendar and the August 7, 2013 Board Meeting has been changed to August 21, 2013.  T.C. Brunious moved and J. Galarza seconded to approve the Board Meeting changes.  All ayes.  Motion carried.

Comments from the Board
Rose Mosley has served on the Maywood Public Library Board of Directors for 30 years.  S. Huntington presented with a plaque for her accomplishments followed by comments from each Board Member.

E. Wimbush moved and J. Galarza seconded to adjourn meeting. 
Meeting adjourned at 7:20 pm

Respectfully submitted,

Socorro Vina, Secretary

May: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MAY 1, 2013
6:30 PM

SWEARING IN OF NEWLY ELECTED BOARD MEMBERS

ELECTION OF OFFICERS

AGENDA
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurers Report
February, 2013, March, 2013 & April, 2013

Accounts Payable
March, 2013 & April, 2013, & May, 2013

Librarian’s Report

Committee Reports

New Business:

Library Budget,

  • July 1, 2013 – June 30, 201
  • Ordinance 13-1A Authorizing Public Library District Non-Resident Cards
  • Resolution 13-1B to Adopt The Annual 1,000 Hour Standard For IMRF Participation
  • Resolution requesting meeting with Village Manager to discuss 30% loss of collection throughout the Village.

Comments From The Board

Adjournment

May Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MAY 1, 2013

Swearing In Of Newly Elected Board Members
Rose Mosley, Thelma C. Brunious & Jose Galarza Jr.
Gary Wall, Village Clerk of Maywood administered the Oath of Office to Rose Mosley, Thelma C. Brunious, & Jose Galarza Jr.

Election of Officers
T.C. Brunious nominated and Elliot Wimbush seconded Rose Mosley for President.  All ayes.  Motion carried.
Rose Mosley nominated and Elliot Wimbush seconded T.C. Brunious for Vice-President.  All ayes.  Motion carried.
J. Galarza nominated and E. Wimbush seconded Socorro Vina for Secretary.  All ayes.  Motion carried.
Socorro Vina nominated and Elliot Wimbush seconded Tanya Butler for Treasurer.  All ayes.  Motion carried.

President Rose Mosley called the meeting to order at 6:31pm

Roll Call
Present:  R. Mosley, S. Vina, J. Galarza, E. Wimbush, T. Butler, T.C. Brunious and S. Huntington Absent: K. Johnson

Adoption of Agenda
T. Butler moved and T.C. Brunious  seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Nathaniel Mosley & Billy Jackson

Approval of Minutes
T. Butler  moved and T.C. Brunious seconded to approve the minutes of the February 6, 2013 Board Meeting.  All ayes.  Motion carried.

Communications and announcements
Letter from the State awarding the Maywood Public Library Per Capita Grant in the amount of $24,756.07

Treasurer’s Report
T. Butler read the Treasurer’s Report for February 2013. J. Galarza moved and E. Wimbush seconded to approve the February 2013  Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays. 1 absent.  Motion carried. T. Butler read the Treasurer’s Report for March 2013.  T.C. Ruinous moved and S. Vine seconded to approve the Treasurer’s Report for March 2013 subject to audit.  Board polled.  6 ayes 0 nays l absent Motion carried.
T. Butler read the Treasurer’s Report for April 2013.  E. Wimbush moved and T.C. Ruinous seconded to approve the April 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes. 0 nays. 1 absent Motion carried.

Accounts Payable
T. Butler moved and S. Vina seconded to pay the bills for March 2013, April 2013 and May 2013.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington spoke of the Library’s Finances.
E. Wimbush moved and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Library Budget July 1, 2013 – June 30, 2014.  J. Galarza moved and E. Wimbush seconded to approve the working budget for fiscal year July 1, 2013-June 30, 2014.  Board polled.  6 ayes 0 nays l absent Motion carried.

Ordinance 13-1A Authorizing Public Library District Non-Resident Cards.  E. Wimbush and J. Galarza seconded to authorize the non-resident cards.  Board polled. 6 ayes 0 nays l absent Motion carried.

Resolution 13-1B to Adopt the Annual 1,000 hour Standard for IMRF Participation. T.C. Brunious moved and J. Galarza seconded to adopt the 1,000 hour standard for IMRF participation.  Board polled. 6 ayes 0 nays 1 absent Motion carried.

Meeting with the Maywood Village Manager.  E. Wimbush moved and T.C. Brunious seconded for S. Huntington to set up a meeting with the Village Manager to discuss the shortfall in property taxes.  Board polled.  6 ayes 0 nays 1 absent Motion carried.

Comments from the Board
T. Butler’s daughter graduated with honors as a CPA.
Ladies Butterfly Lunch May 11, 2013 at First Congregational Church.

E. Wimbush moved and T.C. Brunious seconded to adjourn meeting. 
Meeting adjourned at 7:55 p.m.

Respectfully submitted,

Socorro Vina, Secretary

 

 

February: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
February 6, 2013
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors

Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

  • Board instructs director to address unexpected tax levy shortfall.

Comments from the Board

Adjournment

February: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
FEBRUARY 6, 2013

President Rose Mosley called the meeting to order at 6:36pm

Roll Call
Present:  R. Mosley, S. Vina, J. Galarza. Wimbush  and S. Huntington Absent:  TC Brunious (excused), K. Johnson & T. Butler

Adoption of Agenda
S. Vina moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
E. Wimbush moved and S. Vina seconded to approve the minutes of the December 1, 2012 special board meeting.  All ayes.  Motion carried.
S. Vina moved and J. Galarza seconded to approve the minutes of the December 5, 2012 board meeting.  All ayes.  Motion carried.
E. Wimbush moved and J. Galarza seconded to approve the minutes of the December 26, 2012 special board meeting.  All ayes.  Motion carried.

Communications and announcements
There will only be six board meetings in 2013.

Treasurer’s Report
E. Wimbush read the treasurer’s report for December 31, 2012.  E. Wimbush moved and S.Vina seconded to approve the December 31, 2012 Treasurer’s Report subject to audit.  Board Polled.  4 ayes 0 nays. 3 absent.  Motion carried.
E. Wimbush read the treasurer’s report for January 31, 2013.  E. Wimbush moved and S. Vina seconded to approve the January 31, 2013 Treasurer’s Report subject to audit.  Board Polled.  4 ayes. 0 nays. 3 absent.  Motion carried.

Accounts Payable
E. Wimbush moved and J. Galarza seconded to pay the bills for January 2013 and February 2013.  Board Polled.  4 ayes. 0 nays.  3 absent.  Motion carried.

Librarian’s Report
E. Wimbush moved and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
Rose Mosley gave a report on the ALA Midwinter convention in Seattle, Washington.

New Business
Tax Levy Shortfall – E. Wimbush moved and J. Galarza seconded to instruct Stan Huntington on what to do to address the drop in property taxes collected and what cuts need to be made.  Board Polled.  All ayes.  Motion carried.

Comments from the Board
None

E. Winbush moved and J. Galarza seconded to adjourn meeting. 
Meeting adjourned at 8:21pm

Respectfully submitted,

Socorro Vina
Secretary

     
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