Maywood Public Library Building Maywood Public Library District
Maywood Public Library Building
                                                           
                                                           
Library Board Agendas and Minutes
 
                                                           
                                                           
2014
                                                           
             

April: Agenda

June: Agenda

July: Agenda

August: Agenda: Special Meeting

August: Special Agenda

August: Regular Agenda

September: Special Meeting: Agenda

October: Agenda

November: Agenda: Public Hearing

November: Agenda

December: Agenda

   

April Minutes

June Minutes

July Minutes

August: SPECIAL BOARD MEETING

August Minutes

September Minutes

October Minutes

November Minutes

November: Special Hearing

December Minutes

 
                                                           
 
2015
 
                                                           
             

January: Agenda

March: Agenda

April: Agenda

June: Agenda

July: Agenda

   

January: Minutes

March: Minutes

April: Minutes

June: Minutes

 

 
                                                           
                                                           
     

July: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JULY 15, 2015
6:30 PM

AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Mural Report
  • Carnegie Basement Project
  • Tentative Ordinance Providing for Budget and Appropriations of Maywood Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2015 and ending June 30, 2016.
  • .02% Building and Maintenance Tax Ordinance
  • 3-Year Plan
  • Festival Zacatecano

Comments From The Board
Adjournment

 

June: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 3, 2015
6:30PM

SWEARING IN OF ELECTED BOARD MEMBERS:
Tanya Butler
Rev. Elliot Wimbush
Tom Malony

AGENDA

Selection of Board Officers: Board President, Board Vice President, Board Secretary, Board Treasurer

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarians Report

Committee Reports

New Business:
Zacatecano  Fest Scheduled for Sunday July 19th.

Annual Ordinance Authorizing Public Library District Non-Resident Cards

Comments from the Board
Adjournment

June: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 3, 2015
6:30 PM

SWEARING IN OF ELECTED BOARD MEMBERS:
Tanya Butler
Rev. Elliot Wimbush
Tom Molony

S. Vina swore in the newly elected Board Members.

AGENDA

Selection of Board Officers:  President, Vice-President, Secretary  & Treasurer.
K. Johnson nominated Rose Mosley for President.  E. Wimbush seconded.  All ayes.  Motion carried.
K. Johnson nominated E. Wimbush for Vice-President.  J. Galarza seconded.  All ayes.  Motion carried.
E. Wimbush nominated S. Vina for Secretary.  J. Galarza seconded.  All ayes.  Motion carried.
K. Johnson nominated T. Butler for Treasurer.  E. Wimbush seconded.  All ayes.  Motion carried.

Meeting was called to order at 6:48 pm by President Rose Mosley.

Present: R. Mosley,   E. Wimbush,   K. Johnson J. Galarza, T. Molony T. Butler, S. Vina and S. Huntington.
 
Adoption of the Agenda
K. Johnson moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Jose Estrada, Roberto Lumas, Marion Whitten, S. Rodgers, Tamara Holmes Marcel Davis, Jeiel Butler & JoAnn Murphy.
JoAnn Murphy wanted to know the Board’s intentions about the mural that is on 5th and St. Charles Road which is the Library’s property.  She wanted to know if the Library was going to repair it.  E. Wimbush suggested that she remind the artist the details of the agreement.  A copy of the agreement was given to her.

Approval of Minutes
E. Wimbush moved and T. Molony seconded to approve the minutes of the April 1, 2015 board meeting with the correct spelling of Elliot and Malony.   All ayes.  Motion carried.

Communications and Announcements
S. Huntington handed out flyers for the Summer Reading Club.
Maywood Chamber of Commerce Dinner is June 11, 2015

Treasurer’s Report
T .Butler read the Treasurer’s Report for April 2015. E. Wimbush moved and K. Johnson seconded to approve the April 2015 Treasurer’s Report subject to audit.   Board Polled, 7 ayes 0 nays Motion carried.
T. Butler read the Treasurer’s Report for May 2015. E. Wimbush moved and K. Johnson seconded to approve the May 2015 Treasurer’s Report subject to audit.   Board Polled, 6 ayes 0 nays Motion carried.

Accounts Payable
T. Butler moved and T. Moloney seconded to approve bills for May 2015. Board polled 6 ayes 0 nays Motion carried.
E. Wimbush moved and T. Butler seconded to approve bills for June 2015.  Board polled 6 ayes 0 nays Motion carried.

Librarian’s Report
S. Huntington updated the Carnegie project with the Village.
S. Huntington and the Directors from the surrounding towns had a conference call with C. Welsh regarding the property tax freeze.
T. Molony moved and E. Wimbush seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None

New Business
Zacatecano Fest Scheduled for Sunday July, 19, 2015.  Jose Estrada and Roberto Lumas spoke about using the Library parking lot for their festival in July.
R. Mosley said they would have an answer by the end of the week.
Annual Ordinance Authorizing Public Library District Non-Resident Cards.  E. Wimbush moved and T. Butler seconded to approve Ordinance 15-1A.  Board Polled.  7ayes 0 nays Motion carried.

Comments from the Board
None

Meeting adjourned at 8:40pm

Respectfully submitted,

S. Vina

 

April: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
APRIL 1, 2015
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business
Consideration of after hours parking for Mariella’s Banquet Hall

Comments from the Board

Adjournment

April 1, 2015
MINUTES
Maywood Public Library District

April 1, 2015| 6:30 | Meeting called to order by President Rose Mosley

Agenda Approval

Item under New Business to be presented before any other Library Business.  The presenters need to return to their business.  Mariella’s Banquet Facility Proprietors are in attendance this evening to make a request of our board. But will be reported under NEW Business for the report of minutes.
Motion Elliott Wimbush 2nd Jose Galarza  MOTION CARRIED

Members in Attendance

Jose Galarza, Elliott Wimbush, Rose Mosley, Kim Johnson & Tom Malone.  Absent from meeting – Socorro Vena who called to she would not be present at meeting. Tanya Butler arrived at 6:52p.m.
Guest: Antonio Mariella Jr. & Sr.

Approval of Minutes

Minutes were sent in the packet before the meeting.  Motion for approval Elliott Wimbush 2nd by Tom Malone.
MOTION CARRIED

Committee Reports

Our Public Relations & Fundraising Committee had a very successful evening of song. Reported by Board Member Elliott Wimbush. He stated there were about 50 people in attendance and they were going to tell their friends about the GREAT TIME they had.  Trustee Wimbush did ask for Board Member support of these events and how important this is for community relations. We congratulated Elliott & Stephanie for their success and continued dedication to the library.  Elliott also spoke of the next event being tentatively scheduled for August and a “Christmas Carol Sing Along” No other committee reports were given at this time. Director Stan Huntington informed us of the Maywood Chamber of Commerce Dinner at the Meal of the Day Café tickets are $75.00 and that the Library would not be paying for tickets. Make check to: Maywood Chamber and give to Stan. Our Director reminded all of us about the LACONI Dinner on Friday, April 17, 2015 so far 6 trustees will be at the event.

Treasurer’s Report & Accounts Payable

Treasurer’s Report for March 2015 be accepted as prepared and to be filed for audit.  Motion Malone 2nd Galarza
Board polled 6 ayes 0 nays 1 absent.  MOTION CARRIED
Accounts Payable Report for March 2015 motion for the bills to be paid made by Tanya Butler 2nd Jose Galarza.
Board Polled 6 ayes 0 nays 1 absent.  MOTION CARRIED

Librarian’s Report
Stan Huntington Director presented his report. It was accepted with “Thanks” and the work to be continued.   He made us aware of the continued work with SWAN and the new system has a way of letting you know if they owe any fines they will not be allowed to use computer facilities. New BusinessThe proprietors of Mariella’s Banquet Facility came to us with a request to have our property has an alternate parking facility for the requirements of operations set by the ordinance of the Village of Maywood.
  • They have recently purchased the property just west of the banquet hall. They would only use our property if an overflow of customers occurred.  The President “Thanked” the proprietors and stated they would here from the board by the end of the week.
  • After a brief discussion the Board authorized our Director to inform Mariella’s by letter of our decision to grant the request with the following documents being prepared and received at the Library before filing the information with the Village.  This document is “Liability Insurance” which holds the Mariella’s responsible for any incident, theft or damage during those hours of use.
Members Request & Comments

Board Member Tanya Butler request a meeting to discuss the 3 year Plan, the evaluation of our director, and other concerns and future plans for the Library.  This is to take place on Saturday, 4/25/2015 at 10:00 a.m.

Announcements

NONE

Next Meeting

Wednesday, June 3, 2015
Motion to adjourn with agenda being exhausted. UNAMIOUSLY.   Time 8:40 p.m.

Respectfully Submitted,
Acting Secretary

Kim D. Johnson

 

March: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
MARCH 4, 2015
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business
Ordinance correcting Scrivener’s Error in Tax Levy Ordinance 14-3

Comments from the Board

Adjournment

March: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
MARCH 4, 2015
6:30 PM

Meeting was called to order at 6:32 pm by President Rose Mosley.

Present: R. Mosley,   E. Wimbush,   K. Johnson J. Galarza and T. Moloney, T. Butler (6:37pm), S. Huntington.  Absent:  S. Vina (excused)
 
Adoption of the Agenda
K. Johnson moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
E. Wimbush moved and J. Galarza seconded to approve the minutes of the January 7, 2015 board meeting.  All ayes.  Motion carried.

 

Communications and Announcements
S. Huntington and the Maywood Public Library Staff received an award from the Maywood Police Chief for outstanding service to the Maywood Community at the Village Board Meeting on March 3, 2015.

Treasurer’s Report
T.Butler read the treasurer’s report for January 2015. E. Wimbush moved and J. Galarza seconded to approve the January 2015 Treasurer’s Report subject to audit.   Board Polled, 6 ayes 0 nays 1 absent Motion carried.
T. Butler read the treasurer’s report for February 2015. T. Butler moved and J. Galarza seconded to approve the February 2015 Treasurer’s Report subject to audit.   Board Polled, 6 ayes 0 nays 1 absent Motion carried.

 

Accounts Payable
E. Wimbush moved and T. Moloney seconded to approve bills for February 2015. Board polled 6 ayes 0 nays 1 absent Motion carried.
E. Wimbush moved and T. Butler seconded to approve bills for March 2015.  Board polled 6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
Sing-A-Long March 21, 2015.
Library received award letter for per capita in the amount of $30,112.50
Comcast cable drop has been installed.
New computer system is moving right along as scheduled.
E. Wimbush moved and J. Galarza seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None

 

New Business
Ordinance correcting Scrivener’s Error in Tax Levy Ordinance 14-3 – E. Wimbush moved and T. Butler seconded to adopt Ordinance 14-4 correcting Scrivener’s Error in Tax Levy Ordinance 14-3.  Board polled.  6 ayes 0 nays and 1 absent.  Motion carried.

Comments from the Board
E. Wimbush spoke about the poor attendance for the Library Black History program and other programs in the community.  He talked about youth programs that were not successful and that literacy is not a priority in this community.
Website needs over hauling.
Trustees need to volunteer.

Meeting adjourned at 8:41pm

 

Respectfully submitted,

 

Kim Johnson, Acting Secretary

 

January: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JANUARY 7, 2015
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

Reaffirmation of December 22, 2014 Board appointment to Board vacancy created by the passing of Thelma Brunious.

Board Vice President Vacancy

Comments From The Board

Adjournment   

January Board Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JANUARY 7, 2015
6:30 PM

Meeting was called to order at 7:30 pm by President Rose Mosley.

Present: R. Mosley, T. Butler, S. Vina and E. Wimbush.  Absent:  K. Johnson (excused) J. Galarza (excused) and T. Moloney ( excused)

Adoption of the Agenda
T. Butler moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and E. Wimbush seconded to approve the minutes of the Special Board Meeting on November 5, 2014.  All ayes.  Motion carried.
T. Butler moved and E. Wimbush seconded to approve the minutes of the November 5, 2014 meeting.  All ayes.  Motion carried.
T. Butler moved and E. Wimbush seconded to approve the minutes of the December 22, 2014 meeting.  All ayes.  Motion carried.

Communications and Announcements
ILA Forum
M. Rogers Village Trustee made a $250.00 donation to the Library
Alonzo Travis made a $250.00 donation to the Library
The second program in the series of the Adventures in the American Songbook will take place in March.

Treasurer’s Report
T.Butler read the treasurer’s report for November 2014 . T. Butler moved and E. Wimbush seconded to approve the November 2014 Treasurer’s Report subject to audit.   Board Polled,  4 ayes 0 nays 3 absent  Motion carried.
T. Butler read the treasurer’s report for December 2014.  T. Butler moved and E. Wimbush seconded to approve the December 2014 Treasurer’s Report subject to audit.   Board Polled,  4 ayes 0 nays 3 absent  Motion carried.

Accounts Payable
T. Butler moved and E. Wimbush seconded to approve bills for December 2014.  Board polled 4 ayes 0 nays 3 absent Motion carried.
T. Butler moved and E. Wimbush seconded to approve bills for January 2015. Board polled 4 ayes 0 nays 3 absent Motion carried.

Librarian’s Report
S. Huntington talked about the Village putting the TIF money in a trust fund for the work that has to be done in the Carnegie Building.
Cable has been ordered and we are waiting for the permit.
E. Wimbush moved and T. Butler seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None

A moment of silence was given for TC Brunious who passed away.  E. Wimbush offered a prayer.

New Business
Reaffirmation of December 22, 2014 board appointment to board vacancy created by passing of Thelma Brunious.  E. Wimbush moved and T. Butler seconded to reaffirm appointment of T. Moloney to the Maywood Public Library Board of Directors to fill vacancy of Thelma Brunious.  All ayes.  Motion carried.
Board Vice President Vacancy – T. Butler moved and S. Vina seconded to nominate E. Wimbush Vice President of the Maywood Public Library Board of Directors.  E. Wimbush accepted.  All ayes.  Motion carried.

Adjournment

Board Meeting Adjourned at 8:30 pm.

 

December: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
DECEMBER 22,2014
3:00 PM
SPECIAL MEETING

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

New Business:

Board Vacancy

Comments From The Board

Adjournment

 

December Minutes
MAYWOOD PUBLIC LIBRARY IDSTRICT
BOARD OF DIRECTORS MEETING
SPECIAL BOARD MEETING
DECEMBER 22, 2014

Meeting was called to order at 3:03 pm by Acting President Kim Johnson

Present: K. Johnson, J.Galarza, E. Wimbush, S. Vina & S. Huntington
Absent: R. Mosley (excused), T. Butler (excused)

E. Wimbush moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Visitors:
Tom Molony and Karen Zundell
T. Molony is interested in running for Library Board.

New Business
Board Vacancy – T. Molony spoke of his qualifications for Library Board.

E. Wimbush moved and J. Galarza seconded to amend the agenda to add filling the vacant seat of the Library Board of TC Brunious.  All ayes.  Motion carried.

Board Appointment – E. Wimbush moved and J. Galarza seconded to appoint T. Molony to the vacant seat on the Maywood Public Library District Board of Directors.  Board Polled.  4ayes. 2 absent Motion carried.

T. Molony was sworn in by S. Vina.

Meeting Adjourned at 3:18pm

Respectively submitted,
S. Vina , Secretary

                                                                                   

November: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 5, 2014
6:45 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

  • Ordinance No. 14-3; ORDINANCE OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY ILLINOIS, LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015
  • Approve Board of Directors Meeting Schedule for 2015
  • Reexamine Donor’s Board Donation Amounts
  • Schedule December 3, 2014 Board Meeting

Comments From The Board

Adjournment

 

November: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

PUBLIC HEARING
NOVEMBER 5, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of proposed property tax levy increase for the Maywood Public Library District for 2014.  Total property taxes to be levied for 2014 are $1,895.000.00

Comments From The Board

Adjournment

 

November Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 5, 2014

6:45 PM

Meeting was called to order at 6:45 pm by President Rose Mosley.

Present: R. Mosley, J. Galarza, TC Brunious, T. Butler, E. Wimbush, K. Johnson & S. Huntington Director.  Absent:  S. Vina (excused)

Adoption of the Agenda
T. Butler moved and E. Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Michael Romaine from the Village Free Press

Approval of Minutes
J. Galarza moved and E. Wimbush seconded to approve the minutes of the October 1, 2014 meeting.  All ayes.  Motion carried.

Communications and Announcements

Email  from Representative Welch’s office

Treasurer’s Report
T.Butler read the treasurer’s report for October 2014 .K. Johnson moved and T. Butler seconded to approve the October 2014 Treasurer’s Report subject to audit  Board Polled,  6 ayes 0 nays 1 absent  Motion carried.

Accounts Payable

K. Johnson moved and T. Butler seconded to approve bills for November 2014.  Board polled 6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
E. Wimbush moved and T. Butler seconded to approve the Librarians Report with thanks and that the good work continues. All ayes.  Motion carried.

Committee Reports
None

New Business

Ordinance No. 14-3; ORDINANCE OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY ILLINOIS, LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015.  E. Wimbush moved and K. Johnson seconded to accept ordinance 14-3 of the Maywood Public Library levying taxes for the fiscal year July 1, 2014 – June 30, 2015.  Board Polled.  6 ayes 0 nays 1 absent.  Motion carried.

Board of Directors Meeting Schedule for 2015 – E. Wimbush moved and T. Butler seconded to approve the Maywood Public Library Board of Directors Meetings for the year 2015.  All ayes.  Motion carried.

Reexamine Donor’s Board Donation Amounts – E. Wimbush moved & K. Johnson seconded to table for a future meeting. All ayes.  Motion carried.

Schedule December 3, 2014 Board Meeting – K. Johnson moved and TC Brunious seconded that December 3, 2014 meeting is not necessary.  All ayes.  Motion carried.

Comments from the Board
December Sing-a-Long December 13, 2014.

Adjournment

Board Meeting Adjourned at 7:57 pm.

 

November: Special Hearing
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING

NOVEMBER 5, 2014
SPECIAL HEARING
6:30pm

President Rose Mosley called the meeting to order at 6:30pm

Roll Call
Present:  R. Mosley, TC Brunious, J. Galarza, E. Wimbush, T. Butler, (6:33pm) K. Johnson (6:38pm) & S. Huntington.  Absent:  S. Vina (excused)

Adoption of Agenda
TC Brunious moved and E.Wimbush seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of proposed property tax levy increase for the Maywood Public Library District for 2014.  Total property taxes to be levied for 2014 is $1,895,000.00

Comments from the audience
None

Comments from the Board
None

K. Johnson moved and E. Wimbush seconded to adjourn meeting.  Meeting adjourned at 6:45pm

 

October: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
OCTOBER 1, 2014
6:30pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Librarian’s Report

Committee Reports

New Business

None

Comments from the Board

Adjournment

October Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
OCTOBER 1, 2014
6:30 PM

Meeting was called to order at 6:30 pm by President Rose Mosley.

Present: R. Mosley, J. Galarza, TC Brunious, & S. Vina. S. Huntington Director,  K. Johnson, 6:34 pm, E. Wimbush 6:35pm, T Butler 6:42pm.

Adoption of the Agenda
TC Brunious moved and Socorro Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
TC Brunious moved and J. Galarza seconded to approve the minutes of the August 20, 2014 Special Hearing.  All ayes.  Motion carried.

TC Brunious moved and J. Galarza seconded to approve the minutes of the August 20, 2014 Regular Board Meeting.  All ayes. Motion carried.

TC Brunious moved and J. Galazra seconded to approve the minutes of the September, 22, 2014 Special Board Meeting.  All  ayes.  Motion carried.

Communications and Announcements

Stan told the Board that Leon Conner, father of the late Mayor Ralph Conner was in the hospital, in hospice.

Treasurer’s Report
K. Johnson moved and E. Wimbush seconded to approve the August, 2014 Treasurer’s Report.  Board Polled,  6 ayes 0 nays 1 absent (T. Butler)  Motion carried.

TC Brunious moved and E. Wimbush seconded to approve the September, 2014 Treasurer’s Report.  Board Polled.  7 ayes 0 nays   Motion carried.

Accounts Payable

K. Johnson moved and E. Wimbush seconded to approve September 3, 2014.  Board polled 7 ayes 0 nays  Motion carried.

E. Wimbush moved and TC Brunious seconded to approve October 1, 2014 Accounts Payable.  7 ayes 0 nayes.  Motion carried.

Librarian’s Report
E. Wimbush moved and K. Johnson seconded to approve the October 1, 2014 Librarians Report with thanks and that the good work continue. All ayes.  Motion carried.

Committee Reports
None

New Business
None

Adding a Board Meeting for December 3, 2014
T. Butler moved and E. Wimbush seconded to place approval for a December 3, 2014 Board meeting on the November 5, 2014 agenda.  All ayes.  Motion carried.

Saturday December 13, 2014 will be the Christmas/140th Anniversary concert beginning at 6:00 pm.

Board Meeting Adjourned at 7:18 pm.

 

September: Special Meeting: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
SPECIAL MEETING
SEPTEMBER  22, 2014
6:30 PM

AGENDA

CALL TO ORDER

Adoption of the AGENDA
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

  • Review of Chapter 7 Collection Management and Resource Sharing in Serving Our Public 3.0 Standards for Illinois Public Libraries.
  • Reading of proposed script for April, 2015 Fundraiser.

Adjournment

 

September Meeting
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
SPECIAL MEETING
SEPTEMBER 22, 2014

Meeting was called to order at 6:30 pm by President Rose Mosley.
Present: R. Mosley,   J. Galarza, TC Brunious, T. Butler & S. Vina, E. Wimbush & S. Huntington Absent:  K. Johnson (excused)

Adoption of Agenda
TC Brunious moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Stephanie Samuel

New Business

Review of Chapter 7 Collection Management and Resource Sharing in Serving Our Public 3.0 Standards for Illinois Public Libraries – E. Wimbush moved and TC Brunious seconded that the Maywood Public Library Board of Directors reviewed Chapter 7 collection management and resource sharing in Serving Our Public 3.0 Standards for Illinois Public Libraries.  All ayes.  Motion carried.

In analyzing the Library budget, the Library Director emphasized that priority will be given to acquiring new library materials.  Restoring electronic database subscriptions, and adding eBooks in the coming year.

Reading of proposed script for April 2015 fundraiser. R. Mosley, E. Wimbush, TC Brunious & Stephanie Samuel each took a part of the 4 part script.
The Board approved use of the script at the upcoming April 2015 fundraiser.

Comments from the Board
None

Meeting adjourned at 8:32 pm

Respectfully submitted,

S. Vina, secretary

 

 

August: Regular Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
AUGUST 20, 2014
6:45PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015.
  • Library Robots
  • Library Fundraising

Comments From The Board
Adjournment

August 20: Special Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
PUBLIC HEARING
AUGUST 20, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Agenda

ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015.

ADJOURNMENT

Meeting: AUGUST 20, 2014
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
AUGUST 20, 2014

Meeting was called to order at 6:49 pm by President Rose Mosley.
Present: R. Mosley,   J. Galarza, TC Brunious, T. Butler & K. Johnson (teleconference) & S. Huntington Absent:  E. Wimbush & S. Vina (excused)

Adoption of Agenda
T. Butler moved and TC Brunious seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and TC Brunious seconded to approve the minutes of the July 16, 2014 meeting.  All ayes.  Motion carried.

TC Brunious moved and T. Butler seconded to approved the minutes of the August 6, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
None

Treasurer’s Report
T. Butler read the Treasurer’s Report for July 2014.  T. Butler moved and K. Johnson seconded to approve the July 2014 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Accounts Payable
 T. Butler moved and TC Brunious seconded to pay the bills for August 2014. Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Kim Johnson left meeting at 7:08pm

Librarian’s Report
S. Huntington spoke about Carnegie Building project.
T. Butler moved and TC Brunious seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Ordinance providing for Budget and Appropriations of Maywood Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2014 and Ending June 30, 2015.  TC Brunious moved and T. Butler  seconded to accept the ordinance providing for budget and appropriations of Maywood Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2014 and ending June 30, 2015.  Board polled.  4 ayes 0 nays 3 absent Motion carried.
Library Open Announcement will be sent to Village Free Press.
Library Robots – S. Huntington was instructed to look into the possibility or acquiring them for the Maywood Library.
Library Fundraising – A fundraiser will be done in December 2014.

Comments from the Board
None

Meeting adjourned at 8:42 pm

Respectfully submitted,

TC Brunious, acting secretary

 

August: Agenda: Special Meeting
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
SPECIAL MEETING
AUGUST 6, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

New Business:

Fundraising

Adjournment

August: SPECIAL BOARD MEETING
MAYWOOD PUBLIC LIBRARY IDSTRICT
BOARD OF DIRECTORS MEETING
SPECIAL BOARD MEETING
AUGUST 6, 2014

Meeting was called to order at 6:30 pm by President Rose Mosley.
Quorum not established

Present: R. Mosley,  J.Galarza,  TC Brunious,  S. Huntington
Absent: K. Johnson, E. Wimbush (excused), S. Vina (excused), T. Butler
Guest: Stephanie Dahlke

S. Dahlke began by speaking to the Board about the feasibility of hosting fundraisers inside the Library.

Quorum was established at 6:40 with the arrival of K. Johnson.

TC Brunious moved and K. Johnson seconded to adopt the agenda.  All ayes.
Motion carried.

S. Dahlke continued with her dialogue with the Board.

Stephanie spoke of the difficulty of having a November fundraiser due to the short time remaining between Aug 6th and Nov. 8th.

Discussion regarding the feasibility of using the third floor in the new building for various types of fundraising continued.

A fundraiser was tentatively set for Saturday April 4, 2015.
A gathering in early December featuring music and sing-alongs was discussed.

Further plans to advance both functions will be decided upon at the Library Board’s regularly scheduled meeting for Wednesday August 20th at 6:45pm.

Meeting Adjourned at 8:15pm.

Minutes respectfully submitted by
TC Brunious

 

 

July: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JULY 16, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA
Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • TENATIVE ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS  FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015.
  • Non Resident Library Card Ordinance
  • Executive Session (Personnel)
  • Library Board Committee of the Whole Fundraising.

Comments From The Board
Adjournment

 

July: Meeting
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JULY 16, 2014

Meeting was called to order at 6:30 pm by President Rose Mosley.
Present: R. Mosley,   J. Galarza, TC Brunious, E. Wimbush & S. Huntington Absent:  K. Johnson, S. Vina, & T. Butler (excused)

Adoption of Agenda
E. Wimbush moved and TC Brunious seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Village of Maywood Chief of Police Vladimir Talley – Requested to use room 201 October 6, 2014 –October 10, 2014.  They will pay the Library $800.00.
Rhonda Sherrod – Requested to use room 201 on Wednesdays from September 2014 thru May 2015.

Approval of Minutes
TC Brunious moved and E. Wimbush seconded to approve the minutes of the June 4, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
None

Treasurer’s Report
J. Galarza read the Treasurer’s Report for June 2014.  E. Wimbush moved and TC. Brunious seconded to approve the June 2014 Treasurer’s Report subject to audit.  Board Polled.  4 ayes 0 nays 3 absent Motion carried.

Accounts Payable
 TC. Brunious moved and E. Wimbush seconded to pay the bills for July 2014. Board Polled.  4 ayes 0 nays 3 absent Motion carried.

Librarian’s Report
S. Huntington spoke about Loyola sponsoring a café grant.
E. Wimbush and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Tentative ordinance providing for budget and appropriations of Maywood Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2014 and Ending June 30, 2015.  E. Wimbush moved and J. Galarza seconded to accept the Tentative ordinance providing for budget and appropriations of Maywood Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2014 and ending June 30, 2015.  Board polled.  4 ayes 0 nays 3 absent Motion carried.
Non-Resident Library Card Ordinance – E. Wimbush moved and J. Galarza seconded to adopt the non-resident library card ordinance for fiscal year July 1, 2014 – June 30, 2015.  Board polled.  4 ayes 0 nays 3 absent Motion carried.

E. Wimbush moved and J. Galarza seconded to move to executive session.  All ayes Motion carried

E. Wimbush moved and J. Galarza seconded to resume regular board meeting at 8:21pm.

S. Huntington was directed to contact the Police Chief and to write a letter to  R. Sherrod.

Library Board committee of the Whole Fundraising – Tentative date for a fundraising event November 8, 2014

Comments from the Board
None

Meeting adjourned at 9:21 pm

Respectfully submitted,

TC Brunious, acting secretary

 

 

June: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 4, 2014
6:30 PM

AGENDA

CALL TO ORDER

Adoption of the Agenda

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business

  • ORDINANCE OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS LEVYING .02 BUILDING AND MAINTENANCE TAX FOR THE FISCAL YEAR BEGINNING July 1, 2014 AND ENDING JUNE 30, 2015
  • Adoption of 2014-1215 Fiscal Year Calendar
  • Review of following policies:
  • Policy 11.0 Maywood Public Library District Training and Travel Expense Policy for Board Members and Employees
  • Policy 12.0 Safety and Security
  • Policy 13.0 Rules of Conduct
  • Policy 14.0 Bloodborne Pathogens Policy
  • Policy 15.0 Confidentiality of Records Including Patron Policy
  • Policy 16.0 Disposal of Surplus Library Materials Policy
  • Adopt a Book Fundraising Campaign by the Board

Comments From The Board
Adjournment

June Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JUNE 4, 2014

Meeting was called to order at 6:34 pm by President Rose Mosley.
Present: R. Mosley, S. Vina, T. Butler, J. Galarza, TC Brunious, & E. Wimbush (6:37pm) S. Huntington Absent:  K. Johnson

Adoption of Agenda
T. Butler moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and J. Galarza seconded to approve the minutes of the April 2, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
New pamphlets for the job board
Maywood Chamber of Commerce dinner June 17, 2014 at Mariella’s Banquet Hall
Karen Yarbrough Fundraiser
T. Butler suggested writing a letter to Triton College to hold classes at the Library. 

Treasurer’s Report
T. Butler read the Treasurer’s Report for April 2014.  E. Wimbush moved and T. Butler seconded to approve the April 2014 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.
\T. Butler read the Treasurer’s Report for May 2014.  TC Brunious moved and E. Wimbush seconded to approve the May 2014 Treasurer’s Report subject to audit.
Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
 T. Butler moved and TC Brunious seconded to pay the bills for May and June 2014. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington spoke about the Library’s finances with the bank.
E. Wimbush and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
ORDINANCE OF MAYWOOD PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS LEVYING .02 BUILDING AND MAINTENANCE TAX FOR THE FISCAL YEAR BEGINNING JULY 1. 2014 AND ENDING JUNE 30, 2015.  E. Wimbush moved and TC Brunious seconded to adopt the ordinance of Maywood Public Library District, cook County, Illinois .02 building and maintenance tax for the fiscal year beginning July 1, 2014 and ending June 30, 2015.  Board polled.  6 ayes 0 nays 1 absent Motion carried.
Adoption of 2014-2015 fiscal year calendar – E. Wimbush moved and T. Butler seconded to adopt 2014-2015 fiscal year calendar.  Board polled.  6 ayes 0 nays 1 absent Motion carried
Policy11.0 Maywood Public Library District Training and Travel Expense Policy for Board Members and Employees.  E. Wimbush moved and TC Brunious seconded to accept policy 11.0 as presented.  Board polled.  6 ayes 0 nays 1 absent. Motion carried
Policy 12.0 Safety and Security E. Wimbush moved and TC Brunious seconded to accept policy 12.0 as presented.  Board polled 6 ayes 0 nays 1 absent Motion carried
Policy 13.0 Rule of Conduct E. Wimbush moved and TC Brunious seconded to accept policy 13.0 as presented.  Board polled.  6 ayes 0 nays 1 absent Motion carried.
Policy 14.0 Blood borne Pathogens Policy E. Wimbush moved and TC Brunious seconded to accept policy 14.0 as presented.  Board polled.  6 ayes 0 nays 1 absent Motion carried.
Policy 15.0 Confidentiality of Records Including Patron Policy E. Wimbush moved and TC Brunious seconded to accept policy 15.0 as presented.  Board polled.  6 ayes 0 nays 1 absent Motion carried.
Policy 16.0 Disposal of Surplus Library Materials Policy E. Wimbush moved and TC Brunious seconded to accept policy 16.0 as presented.  Board polled.  6 ayes 0 nays 1 absent Motion carried.
Adopt a Book Fundraising Campaign by the Board – E. Wimbush moved and T. Butler seconded to accept the adopt a book fundraising campaign.  All ayes.  Motion carried. 

Comments from the Board
E. Wimbush and Stephanie Samuel are working on a fundraiser for the Library involving music.

Meeting adjourned at 8:03 pm

Respectfully submitted,

S. Vina, Secretary

 

April: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
APRIL 2, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Budget:    July 1, 2014  to June 30, 2015
  • Review of following policies:
  • Policy 5.0 Materials Selection Policy
  • Policy 6.0 Meeting Room Policy
  • Policy 7.0 Mission Statement
  • Policy 9.0 Policy Prohibiting Sexual Harassment
  • Policy 10. Policy Regulating Unescorted Minors in Library

Comments From The Board

Adjournment

April: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
APRIL 2, 2014

Meeting was called to order at 6:31pm by President Rose Mosley.
Present: R. Mosley, S. Vina, T. Butler, J. Galarza, TC Brunious, K. Johnson & E. Wimbush (6:36pm)
S. Huntington

Adoption of Agenda
T. Butler moved and TC Brunious seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and K. Johnson seconded to approve the minutes of the March 5, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
Ethics Statements are due May 1, 2014.
LACONI dinner April 11, 2014
Operation Uplift April 5, 2014

Rev. E. Wimbush offered prayers for all the Board members and staff members during this rough time.

Treasurer’s Report
T. Butler read the Treasurer’s Report for March 2014. TC Brunious moved E. Wimbush seconded to approve the March 2014 Treasurer’s Report subject to audit.  Board Polled.  7 ayes 0 nays 0 absent Motion carried.

Accounts Payable
E. Wimbush moved and T. Butler seconded to pay the bills for April 2014. Board Polled.  7 ayes 0 nays 0 absent Motion carried.

Librarian’s Report
S. Huntington reported that donations from the staff are over $3,000.00
Bank approval on loan should be completed within the next two weeks.
Grant was submitted for $54,000. 
E. Wimbush and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Budget: July 1, 2014-June 30, 2015 – E. Wimbush moved and K. Johnson seconded to accept the working budget beginning July 1, 2014 and ending June 30, 2015.  Board Polled.  7 ayes 0 nays 0 absent Motion carried.
Policy 5.0 Material selection policy – K. Johnson moved and T. Butler seconded to accept policy 5.0 as presented.  All ayes.  Motion carried.
Policy 6.0 Meeting room policy – E. Wimbush moved and K. Johnson seconded to accept policy 6.0 with changes presented.  All ayes.  Motion carried.
Policy 7.0 Mission Statement – K. Johnson moved and T. Butler seconded to accept policy 7.0 as presented.  All ayes.  Motion carried.
Policy 9.0 Policy prohibiting sexual harassment – K. Johnson moved and T. Butler seconded to accept policy 9.0 as presented.  All ayes.  Motion carried.
Policy 10 Policy regulating unescorted minors in Library – K. Johnson moved and T. Butler seconded to accept policy 10 as presented.  All ayes Motion carried.
Date for May Meeting – K. Johnson moved and T. Butler seconded to schedule a meeting for May 7, 2014.  All ayes.  Motion carried

Comments from the Board
None

Meeting adjourned at 8:39pm

Respectfully submitted,

S. Vina, Secretary

 

March: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
MARCH 5, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Reading of Thank You to Seaway Bank

Comments From The Board

Adjournment

March Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
MARCH 5, 2014

Meeting was called to order at 6:40pm by President Rose Mosley.
Present: R. Mosley, S. Vina, T. Butler, E. Wimbush and K. Johnson & S. Huntington Absent:  TC Brunious (excused) and J. Galarza (excused)

Adoption of Agenda
E. Wimbush moved and T. Butler seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
George Ward and Jose Munoz from Seaway Bank, Michael Romain, The Village Free Press
Staff Members present:  V. Dixon, K. Flanders, M. Tucker, M. Burton, S. Ferrari, K. Burch, F. Altamirano, R. Carter, S. Samuel, & J. Zaabel

Approval of Minutes
T. Butler moved and K. Johnson seconded to approve the minutes of the February 12, 2014 meeting.  All ayes.  Motion carried.

Communications and announcements
None

Treasurer’s Report
T. Butler read the Treasurer’s Report for February 2014. K. Johnson moved E. Wimbush seconded to approve the February 2014 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Accounts Payable
T. Butler moved and W. Wimbush seconded to pay the bills for March 2014. Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Librarian’s Report
S. Huntington spoke about how the second agency account was established at the Cook County Treasurer’s office.
T. Butler moved and E. Wimbush seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Reading of Thank You to Seaway Bank – R. Mosley read a letter to Seaway Bank thanking them for their financial assistance in reopening the Maywood Public Library emphasizing that Seaway Bank was the only help the Library received during this difficult time.
Seaway Bank responded that they would stand behind the Library.

Comments from the Board
E. Wimbush, K. Johnson, T. Butler, S. Vina all expressed their gratitude to Seaway Bank for their help in reopening the Library.

Meeting adjourned at 7:02 pm

Respectfully submitted,

S. Vina, Secretary

February: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2014
6:30 PM
AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

  • Discussion of Proposal from Students at Proviso Math & Academy

 

  • Review of Policy 1.0  Resolution of the Board of Library Trustees of the Maywood Public Library District, Cook County, Illinois Adopting By-Laws.
  • Review of Policy 2.0 A Code of Ethics for Library Board Members

 

  • Review of Policy 3.0 A Resolution Providing For A Drug Free Workplace Policy for the Maywood Public Library District.
  • Review of Policy 4.0 Internet Policy
  • Executive Session (Personnel)

Comments From The Board

Adjournment

February: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2014

Meeting was called to order at 6:30pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, S. Vina, TC Brunious, and K. Johnson, (6:36pm) T. Butler (6:50pm) & S. Huntington Absent:  E. Wimbush (excused)

Adoption of Agenda
TC Brunious moved and S. Vina seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
J. Galarza and TC Brunious seconded to approve the minutes of the January 15, 2014 meeting. 

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Legislative Lunch February 14, 2014 at Chicago Marriot Hotel
Per Capita was approved for $30,112.50.
Victor Dixon was promoted to Head of Reference

Treasurer’s Report
K. Johnson read the Treasurer’s Report for January 2014. K. Johnson moved TC Brunious seconded to approve the January 2014 Treasurer’s Report subject to audit.  Board Polled.  5 ayes 0 nays 2 absent Motion carried.

Accounts Payable
TC Brunious moved and J. Galarza seconded to pay the bills for February 2014. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington spoke about the Library’s finance with Seaway Bank.
T. Butler moved and J. Galarza seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Discussion of Proposal from Students at Proviso Math & Science Academy- K. Johnson moved and TC Brunious seconded to support the Book Club.  All Ayes.  Motion carried.

Review of Policy 1.0 Resolution of the Board of Library Trustees of the Maywood Public Library District, Cook County, Illinois adopting By-Laws –K. Johnson moved and T. Butler seconded to approve Policy 1.0 without any changes.  All ayes.  Motion carried.

Review of Policy 2.0 A Code of Ethics for Library Board Members – K. Johnson moved and T. Butler seconded to approve Policy 2.0 without any changes.  All ayes.  Motion carried.

Review of Policy 3.0 A Resolution Providing For A Drug Free Workplace Policy for the Maywood Public Library District – K. Johnson moved and T. Butler seconded to approve Policy 3.0 without any changes.  All ayes.  Motion carried.

Review of Policy 4.0 Internet Policy – K. Johnson moved and T. Butler seconded to approve Policy 4.0 without any changes.  All ayes.  Motion carried.

Executive Session (Personnel) K. Johnson moved and T. Butler seconded to table executive session.  All ayes.  Motion carried.

Comments from the Board
K. Johnson read a letter from her granddaughter for Competitive Dance.

Meeting adjourned at 8:30 pm

Respectfully submitted,

S. Vina, Secretary

 

January: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
JANUARY 15, 2014
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

Presentation of a proposal by S-K Partners, Ltd. to provide financial consultation to the Maywood Public Library District.

Consideration of a proposal to enter into an Intergovernmental Governmental Loan Agreement between the Village of Maywood and the Maywood Public Library District.  (Executive Session Real Estate)

Consideration of a proposal by S-K Partners, Ltd. to provide financial consultation Maywood Public Library District. (Executive Session Personnel)

Comments From The Board

Adjournment

January Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
JANUARY 15, 2014

Meeting was called to order at 6:32pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, S. Vina, and T. Butler E. Wimbush (6:37pm), K. Johnson (6:42pm) & S. Huntington Absent:  TC Brunious (excused)

Adoption of Agenda
T. Butler moved and J. Galarza seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Paulette Kirschner, Alan Shapiro, Bill Breck & Wayne Pierce

Approval of Minutes
T. Butler moved and J. Galarza seconded to approve the minutes of the December 4, 2013 meeting. 

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Legislative Lunch February 14, 2014 at Chicago Marriot Hotel

Treasurer’s Report
T. Butler read the Treasurer’s Report for December 2013. S.Vina moved E.Wimbush seconded to approve the December 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
K. Johnson moved and S. Vina seconded to pay the bills for January 2014. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
S. Huntington has talked to several groups who are interested in renting the 3rd floor.
Proposal with Seaway Bank on loan payment split.
E. Wimbush moved and K. Johnson seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
Presentation of a proposal by S-K Partners, LTD. to provide financial consultation to the Maywood Public Library District.

(Executive Session Real Estate) 7:27pm
E. Wimbush moved and J. Galarza seconded to resume regular board meeting at 8:30 pm
Consideration of a proposal to enter into an Intergovernmental Governmental Loan Agreement between the Village of Maywood and the Maywood Public Library District.  E. Wimbush moved and T. Butler seconded that the IGA agreement be not accepted.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Consideration of a proposal by S-K Partners, LTD. to provide financial consultation to the Maywood Public Library District.  E. Wimbush moved and T. Butler seconded to regrettably decline the proposal.  Board Polled.  6 ayes.  0 nays 1 absent.  Motion carried.

E. Wimbush moved and T. Butler seconded to amend the agenda to add the following:
February 12, 2014 board meeting - All ayes.  Motion carried.

K. Johnson moved and T. Butler seconded to add a February 12, 2014 board meeting to agenda.  All ayes.  Motion carried.

Comments from the Board
K. Johnson thanked the staff for bonding together during the Library’s dreadful financial situation to keep the Library open

Meeting adjourned at 9:15 pm

Respectfully submitted,

S. Vina, Secretary

 

December: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

(Executive Session  Personnel)

Comments From The Board

Adjournment     

December: Minutes
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
DECEMBER 4, 2013

Meeting was called to order at 6:31pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, TC Brunious, S. Vina, and T. Butler E. Wimbush (6:39pm) & S. Huntington Absent:  K. Johnson

Adoption of Agenda
J. Galarza moved and T. Butler seconded to adopt the agenda.  All ayes.  Motion carried.
Motion from TC Brunious seconded by T. Butler to amend the agenda to add the following item:
Resolution 13-3B – Liability insurance
All ayes.  Motion carried
Motion from T. Butler seconded by J. Galarza to amend the agenda to add the following item:
IMRF Benefit Protection Leave
All ayes.  Motion carried.

Introduction of Visitors
None

Approval of Minutes
T. Butler moved and TC Brunious seconded to approve the minutes of the November 6, 2013 meeting.  All ayes.  Motion carried.
T. Butler moved and TC Brunious seconded to approve the minutes of the November 19, 2013 meeting.  All ayes.  Motion carried.

Communications and announcements
ILA Trustee Forum will be February 15, 2014
Chamber of Commerce Christmas Party December 5, 2013
Martin Luther King Jr. luncheon April 5, 2014.

Treasurer’s Report
T. Butler read the Treasurer’s Report for November 2013. E.Wimbush moved and TC Brunious seconded to approve the November 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
T. Butler moved and E. Wimbush seconded to pay the bills for December 2013. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
CNN is no longer meeting at the Library.
Loyola has resumed their health screening.
T. Butler moved and E. Wimbush seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
T. Butler reported on donations made to the Library Foundation.
E. Wimbush reported on meeting with the advisory committee.

New Business
Ordinance No. 13-2B Term Note Authorization for release of funds – E. Wimbush moved and TC Brunious seconded to approved ordinance 13-2B.  Board polled.  6 ayes. 0 nays 1 absent Motion carried.

Ordinance No 13-3B Authorizing membership in the Libraries of Illinois Risk Association – E. Wimbush moved and TC Brunious seconded to authorize membership.  Board Polled.  6 ayes.  0 nays 1 absent Motion carried.

IMRF Benefit Protection Leave – TC Brunious moved and E. Wimbush seconded not to accept IMRF benefit protection leave.  Board Polled.  6 ayes.  0 nays 1 absent Motion carried.

(Executive Session Personnel) 7:32pm

E. Wimbush moved and T. Butler seconded to resume regular board meeting at 8:07pm

Comments from the Board
None

Meeting adjourned at 8:14pm

Respectfully submitted,

S. Vina, Secretary

 

November: Agenda: EMERGENCY MEETING
MAYWOOD PUBLIC LIBRARY DISTRICT
BOARD OF DIRECTORS MEETING
EMERGENCY MEETING
NOVEMBER 19, 2013
4:00 pm

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

  • APPROVAL OF ORDINANCE AUTHORIZING LOAN FROM SEAWAY BANK
  • APPROVAL OF TERM NOTE FOR $150,000.00.

COMMENTS FROM THE BOARD

ADJOURNMENT

November Meeting: Emergency
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS EMERGENCY MEETING
NOVEMBER 19, 2013
4:00 PM

Meeting was called to order at 4:16pm by Acting President Tanya Butler.
Present: T. Butler, J. Galarza, K. Johnson, & S. Vina Absent:  R. Mosley, E. Wimbush and TC Brunious

Adoption of Agenda
S. Vina and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
George Ward, Seaway Bank and Trust

New Business
Approval of Ordinance authorizing Loan from Seaway Bank – K. Johnson moved and J. Galarza seconded to approval ordinance authorizing loan from Seaway Bank for $150,000.00.  Board Polled.  4 ayes 0 nays 3 absent Motion carried

Approval of term note for $150,000.00 – S. Vina moved and K. Johnson seconded to approve term note.  Board Polled.  4 ayes 0 nays 3 absent Motion carried.

Comments from the Board
None

Meeting adjourned at 4:19PM

Respectfully submitted,

S. Vina, Secretary

 

 

NOVEMBER: Agenda
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013
6:30 PM

AGENDA

CALL TO ORDER

ADOPTION OF THE AGENDA

Introduction of Visitors
Visitors are asked to introduce themselves at this time and present any issues they wish to discuss.  Visitors wishing to address specific concerns will be granted three minutes maximum at the discretion of the President, not to exceed five minutes.

Approval of Minutes

Communications and Announcements

Treasurer’s Report

Accounts Payable

Librarian’s Report

Committee Reports

New Business:

(Executive Session  Personnel)

Comments From The Board

Adjournment

November: Meeting
MAYWOOD PUBLIC LIBRARY DISTRICT

BOARD OF DIRECTORS MEETING
NOVEMBER 6, 2013

Meeting was called to order at 6:30pm by President Rose Mosley.
Present: R. Mosley, J. Galarza, K. Johnson, TC Brunious, S. Vina E. Wimbush (6:45pm) & T. Butler (7:04pm) & S. Huntington

Adoption of Agenda
TC Brunious moved and K. Johnson seconded to adopt the agenda.  All ayes.  Motion carried.

Introduction of Visitors
Norma Hernandez, Eric Stith, Antoinette Gray, Tiffany McGowen, Ronda Sharrad, Eilean Olivier, Amanda Blake & Jarvia Thomas

Approval of Minutes
E. Wimbush moved and J. Galarza seconded to approve the minutes of the October 2, 2013 meeting.  All ayes.  Motion carried.

Communications and announcements
Thanksgiving hike and breakfast at lst Congressional Church on November 28, 2013.

Treasurer’s Report
K. Johnson read the Treasurer’s Report for October 2013. E.Wimbush moved and TC Brunious seconded to approve the October 2013 Treasurer’s Report subject to audit.  Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Accounts Payable
E. Wimbush moved and J. Galarza seconded to pay the bills for November 2013. Board Polled.  6 ayes 0 nays 1 absent Motion carried.

Librarian’s Report
Proposal was made to the Village Board requesting TIF funds to seal the Carnegie building and it was approved.
42 doses of the flu shot was given
CNN will still be meeting here along with the Knitting and Sewing groups while the Library is closed.
E. Wimbush moved and T. Butler seconded to accept the Librarian’s report with thanks and to continue the good work.  All ayes.  Motion carried.

Committee Reports
None

New Business
(Executive Session Personnel)

E. Wimbush moved and K. Johnson seconded to resume regular board meeting at 9:16pm

Comments from the Board
None

Meeting adjourned at 9:16pm

Respectfully submitted,

S. Vina, Secretary

     
                                                           
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